5/10/2011 BOARD OF LIBRARY TRUSTEES Minutes

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BOARD OF LIBIAY STS MEETING ' TUESDAY,MAY 19 2011 MASBPEE LIBRARY CONFERENCE 1M 'resent: David Burton, Patricia Gamache,Jane Dolan, Sue McGarry, Jahn Kowalski, and Sandra Lahart. Absent: Carlo I ' ste. David Burton, Chairman,called the meeting to order at :15 p.m. A1212roval of Minutes Jane Bolan motioned to approve the minutes of the Meeting of April 12,2011 as wnended; Patricia Gam the seconded this motion. Roil-call vote was taken and the motion was approved by all Trustees,except Sue McGarry,who abstained. Rep orfs David Burton stated that Bridget is on vacation this week but did provide her monthly report and the CLAMS Circulation Statistics report for.the month of April. Janet Burke's monthly report for the sae a timeftarne was also provided. 'Copies of these reports are attached to the printed set of these minutes. The reports were reviewed. David referred to the paragraph regarding contractual workers in Bridget's report and said that last week he asked for an update from the Town Accountant and from H.R. and he asked there what they need from the Trustees, 'if anything to extend the contractual workers through June 30. David asked the Trustees to rcaffwm the vote taken at the Trustees April I , 2011 meeting: Motion: David Burton motioned the Library Trustees reaffirm the vote of Tuesday,April 12,2011 to approve supplemental funding from the D na i n Account to keep the contract worker's through the encs of the fiscal year, that is through June 30,2011;John Kowalski seconded the motion. Roll-call vote was taken and the motion was unanimously approved. Regarding the 2 part-tine positions approved at-the May 2°0 Town Meeting,Vacancy Position Request forms have to he signed and filed with the Town. David signed the forms and Pat Gamache will deliver the forms to H.R. Friends of the Libr dateGam ache Pat Gaache reported, Pat said at the Friends' monthly meeting there was a discussion of the use of the library for commercial things and the thought was expressed that the Friends be able to use rooms whenever they want to. Pat said she reminded there that the Trustees as elected officials need to make mistakes on the side of discretion. The Friends did agree at the prior meeting that they would go through the application process but Barbara N tarius would like to come to a Trustee meeting to talk about this. • In addition,Barbara said she thinks fees should be charged for use of the'building and she wants to come and plead her case and also plead the case of the Friends; Friends are very excited about neer Library Director corning onboard and they want to have a reception for whoever is chosen. • Book sales planned for June 4 and July 16. • Artisan's fair to be held August 16th. • Pat said that Alice was at the Friends meeting and Pat told the meeting group about the gentleman who does the Ammon book sales at Needham Library and that he would be willing to come and explain the book sanningscreenxng process to the Friends,which the group would life hila to do. Jack Kowalski explained that this gentleman scans books and'the software program instantly gives the bottom 3 prices for that book currently on Amazon. According to the gentleman,he works 2 hours a day doing the screening, He can scan books that aren't going on to Amazon sale but going to anothersource—Jack said:it is an efficient way to scan books