6/26/2018 AFFIRMATIVE ACTION Minutes

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Mashpee Affirmative Action Committee Meeting Minutes June 26, 2018 at 10:00 am Mashpee Town Hall Approved 7/17/18 Present: Chairman J. Marie Stevenson, Gail Wilson, Lynne Waterman, JoAnn Nadeau, Katherine Brown Also Present: Elana Doyle, Louis Horner, Kim Landry-Affirmative Action Officer, John Cotton- Selectman, Rodney Collins-Town Manager, Wayne Taylor-Assistant Town Manager, Deborah Dami- Town Clerk Absent: Winnie Johnson-Graham, Xavier Gonsalves (Non-Voting Member) CALL TO ORDER The meeting was called to order by Chairman Stevenson at 9:59 a.m. Introductions were made. APPROVAL OF MINUTES May 8, 2018 Ms. Wilson requested a change to the minutes on page 3, requesting that “Substance Abuse group” be changed to “Mashpee Substance Use Task Force.” MOTION: Ms. Waterman made a motion to approve the minutes as changed. Ms. Nadeau seconded the motion. All voted unanimously. APPOINTMENTS & HEARINGS None at this time COMMUNICATIONS & CORRESPONDENCE None at this time OLD BUSINESS Actions by the Board of Selectmen-Chairman Stevenson reported that the Board of Selectmen reviewed the Committee’s request to nominate new members Louis Horner and Elana Doyle and appointed them as alternate members. At the suggestion of the Town Clerk, and so that all members would have a chance to participate fully and vote at all meetings, the Committee would be requesting that the Committee consist of nine full voting members. Selectman Cotton agreed fully. Chairman Stevenson stated that the request to have Mr. Gonsalves serve as a voting student member of the Committee was being considered further. The Chair noted that Mr. Gonsalves, as student representative, would serve a two-year position, and the Committee wished for the position to allow for voting. It was added that Mr. Gonsalves was recently selected “Youth of the Year.” Consideration of the vision statement and title change was also put on hold. Complete and Vote on Proposed Bylaws-Chairman Stevenson read an email from Mr. Collins regarding the actions of the Board of Selectmen. Mr. Collins recommended that the Committee submit a policy to be adopted by the Board of Selectmen, rather than a Town Bylaw. Mr. Collins stated that the Affirmative Action Policy was initially enacted in 1995. Mr. Collins explained the difference between a Town Bylaw, and changes requiring a Town Meeting vote, versus a Policy, that would be adopted by the Board of Selectmen, with changes approved by the Board. When the Affirmative Action Committee was initially adopted, a policy, still in effect, was adopted. Mr. Collins stated that, if the Committee wished to be created by Town Meeting in October, the Board of