1969-1987-FISCAL AUDITS - Laserfiche WebLink

Home Browse Search

page 4 This is not a simple function because of the complexity of some transactions and care should be taken that such responsibilities are given to persons competent to carry them out. I recommend that at least on a quarterly basis that the assure themselves that Board of Selectmen ' 1. The books of the town have been properly balanced in each month of the quarter prior to issuing reports, 2. That the cash records of the town accountant are in agreement with those of the town treasurer as reported to The Bureau of Accounts. 3. That the controls over taxes receivable have been reconciled to the collectorts outstanding tax bills. This will require J direction to both the town accountant and the town collector. 4. That reports required by the board are received soon enough Grp�� li"•iii after each month end to be useful thereby providing the board with an opportunity to take corrective action where necessary. Further efficiencies in the accounting department could be realized by removing the appropriations section from the now very cumbersome general ledger and creating an appropriations sub—ledger with a controlling account in the I general ledger. This would enable the assistant town accountant and the town I accountant to work simultaneously on records that are now restricted to use by i one person at any one time. Monthly balancing of these records would then be simplified and timely reporting facilitated, As the town grows and the I transactions become more numerous, consideration should be givrn to having the appropriations ledger and preparation of weekly warrants converted to a machine accounting system. There are business machine companies that have such systems developed and such systems eliminate the need for increasing personnel by substituting simultaneous preparation of multiple records by machines, I do