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TOWN OF MASHPEE <br /> FINDINGS , RECOMMENDATIONS/REQUUMENTS <br /> JUNE 30, 1981 ` . <br /> FINDS RECOMI NAATIONS/REQUIREMENTS <br /> ACCOUNTING <br /> 1, The Bureau of Accounts has developed a new Municipal 1A. W recommend that the Town comply with the new <br /> Accounting System which is in the process of implementation. srstem as soon as possible. The town accountant <br /> It may currently be used on a voluntary basis and it will siould take part in the educational seminars that <br /> soon become mandatory for each town. tie Bureau of Accounts hold on this topic. <br /> 2, The appropriations ledger combines encumbrances, current 2A. 3� order to provide for adequate control and <br /> appropriations and carryforward articles in one account. i'isure that funds are expended as authorized, <br /> As a result, at any point in time the affected accounts all carryforward article appropriations and <br /> do not provide adequate detail of the remaining component eicumbrances should be accounted for on an <br /> balances of the account. iidividual basis and separated from any <br /> mbsequent appropriations . <br /> 3. The town accountant does not possess a copy of all 3A. �apter 41, Section 57 of the General Laws of <br /> contracts authorized by town department heads. e Commonwealth of Massachusetts (G.L.C.M. ) <br /> requires the town accountant to have custody <br /> all contracts of the Town. <br /> ; 4, The Veterans Services state reimbursement is presently. 4A. Ete to the fact that this is a significant sum <br /> accounted for on the cash basis. C. money, we recommend this activity be <br /> counted for on a full accrual basis . This <br /> uld require the town accountant to post to <br /> e general ledger upon verification from the <br /> mmonwealth of Massachusetts of the claim <br /> bmitted by the Town of Mashpee ' s Veterans <br /> inistration office. <br /> 5. Afew minor vouchers could not be located while conducting 5A. A.though the filing system provided ready access <br /> a test of tracing the warrants to their. respective vouchers. most documentation, a chart of accounts <br /> Vouchers are filed by appropriation accounts . Certain ould be made up. Any accounts which are <br /> appropriation accounts were consolidated for filing purposese nsolidated for filling purposes should be so <br /> i dicated on this chart. This would provide <br /> otter internal control over backup documentation <br /> 4d it would provide easier access to the <br /> ncessary records. <br /> y, <br /> �aR�Es E D i PEs,a&Co..Bosrorv.MAss.(617)<123-3555 - <br />