09/12/2016 BOARD OF SELECTMEN Minutes

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Board of Selectmen Minutes September 12, 2016 Update on Transfer Station Ooeration. Catherine Laurent (DPW Director):, Catherine Laurent, the Director of Public Works presented options to the Board for the operation of the Masbpee Transfer Station as follows; Option 1, Contractor Operation and Hauling, Option 2, Town Operation and Contract Hauling, Option 3, Town Operation and Hauling. The Town currently operates the Transfer Station under Option 1. In preparation for the expense budget for fiscal year 2018, Ms. Laurent recommended the Board revisit the operation of transfer station and consider Option 2 or Option 3, With Option 2, the Town would hire employees for daily staffing through the DPW. There would be oversight of staff, and assignments to cover vacations as well as assistance during snow/ice emergencies. In this option, the Town would purchase a front end loader through a three-year lease program. The hauling of trash and recycling would be contracted. Option 2 would require the rental of trailers proposed through a lease/purchase program. It was noted the Town currently owns all of recycling equipment. Option 3 although it is deemed most costly in the short term would provide the lowest long term cost. The Town would hire employees to assist with daily staffing needs, and would purchase all necessary equipment for trash collection and hauling. This includes a loader, trailers, and a tractor and roll -off truck. After the initial capital investment, the ownership of the equipment would represent a significant savings in hauling costs. Ms. Laurent was requested to present long term projections regarding lease vs. ownership and the life span of equipment to assist in the Board's assessment. In Option 1, the status quo, the Town does not have oversight with employees, and does not have any direct employee costs or equipment repair/replacement costs and fuel costs. This is the least costly option in the short term. It was agreed the Board of Selectmen would consider a Request for Proposal in the general bid process at the September 26th meeting. This process was followed two years ago, and two firms have submitted bid proposals. For the purposes of budgeting and for the next meeting Ms. Laurent was directed to present multi-year projections to include the status quo with one or the other two options to include recommendations such as; town owned, town owned with the lease contractor as well as actual contracted and negotiated rates with the highest employee benefits for comparison purposes.