09/11/2017 BOARD OF SELECTMEN Agenda Packet

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Town of Mashpee Board of Selectmen Policy 065 Distribution of Board Meeting Agenda I. POLICY it is the'policy of the Board of Selectmen to provide complete and thorough information to the public and press regarding agenda items for any regularly scheduled meeting. II. PURPOSE The purpose of this policy shall be to enhance transparency for the public and press by ensuring detailed information and back-up documents are readily accessible for each Board of Selectmen agenda item in advance of any regularly scheduled Board meeting. III. PROCEDURE 1. The Chairman of the Board of Selectmen shall prepare a draft agenda for regular meetings,which shall generally consist of the following.categories: • " Review and approval of the minutes of the prior meeting(s) • Appointments and hearings • Communications and correspondence • Old business • New business • Additional topics — items that the Chairman did not reasonably anticipate having to be discussed,which require action prior to the next Board meeting • Liaison reports • Executive session 2. This shall be accomplished through the submission of proposed agenda items by the Town Manager, his designee or any member of the Board of Selectmen, relating to one of the above . referenced categories. Other requests from persons or agencies to be placed on the agenda shall be processed through the Chairman. 3. After the Chairman finalizes the agenda,the Town Manager or his designee shall ensure that said agenda is properly posted in accordance with Massachusetts General Law. (Open Meeting Law— Chapter 30A) 4. The Selectmen agenda packet, to include all back-up documentation, shall be available for pick- up by members of the Board no later than 4:30 p.m.on Thursday prior to any regularly scheduled Monday meeting, when Selectmen meetings generally occur. 5. Public records shall be governed by M.G.L. ch. 66, §10, and exemptions shall be governed by M.G.L. ch.4, §7 (26). 065-1