12/5/2016 BOARD OF SELECTMEN Minutes

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Board of Selectmen Minutes December 5,2016 Trash and Recycling Collection Service: Cavossa Disposal Corporation of Falmouth was the recommended low bidder for the annual contract relative to Trash and Recycling Collection. Cavossa was the lowest most qualified bidder to collect trash generated at the Town buildings, schools and the seasonal trash generated at the Town beaches and parks. Communication with respect to this regard was submitted by the DPW Director to the Board of Selectmen/Town Manager dated November 29, 2016. Motion made by Selectman Cahalane to award the annual Trash and Recycling Collection Sid to Cavossa Disposal Corporation as recommended. Motion seconded by Selectman O'Hara. VOTE: Unanimous. 5-0. Roll Call Vote: Selectman Gottlieb,yes Selectman Cahalane,yes Selectman O'Hara,yes Selectman Cotton,yes Selectman Sherman,yes Opposed,none APPOINTMENTS&HEARINGS: Di,spussion of feasibility study for roof replacement at Quashnet School: Rodney C. Collins, Town Manager reviewed specifics associated to the proposed feasibility study for the replacement of the roof at the Quashnet School. It was announced that cost projections have been determined, and to proceed without delays,the School Superintendent has indicated the$81,500 cost for the study would be assumed under the School Department budget. This announcement served as a temporary reprieve as the Town after having difficulties in locating an identifiable and readily available funding source for this recent development. It was noted the Town contributed funding to offset costs associated to the feasibility study associated to schematic design and cost estimates for the Quashnet School window and door replacement project which now includes the replacement of the BFIS/softs. In discussing this matter, it was noted the Board was previously agreeable to obtaining bid quotations through the Request for Proposal{RFP}process. After reviewing this matter with the Director of Public Works it was determined the project may save the Town revenue with a private bid,however there is a need to obtain schematic,designs and cost estimates to allow a contractor to appropriately bid on the project. If the project is accepted by the MSBA,the Town would have the ability to move forward and receive approximately 38%in state reimbursement monies and/or move forward with a RFP. To fully vet this project,it was agreed the Town Manager would consult Town Counsel regarding the substance between the MSBA process and the state bid process. It was noted the MSBA process may add requirements and costs to the base bid and if the cost assumption is over 38%,the Selectmen would have the ability to determine the value of the project to move forward in the most cost effective approach. 7