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E. Emergency Use of Vehicles <br /> As necessary,the Town Manager or his designee may authorize a subordinate employee to take a vehicle <br /> home, after work, for anticipated emergency use. Such emergency use would include, but not be limited <br /> to special operations, snowstorms, natural disasters, flooding, and health, electrical, or building <br /> inspections on a weekend. When such emergency use is less than three consecutive days in duration, no <br /> requirement for computation of commuting use is required. Said operator shall be allowed limited and <br /> ......... <br /> discretionary use of the vehicle during the "on call" period. <br /> F. Calculation of Fringe Benefits <br /> Under Internal Revenue Services (IRS) regulations, the benefits of using a Town vehicle for commuting is <br /> considered to be taxable income to an employee, and the value of the personal use of the Town vehicle <br /> will be included in his/her compensation. In accordance with IRS Code 61 and IRS Regulation 1.61n-2T, <br /> employees using Town vehicles for the purpose of commuting shall submit a computation of fringe <br /> benefits to the Town Treasurer on or about the first of the new year for the prior year. <br /> G. Vehicle Activity Report <br /> On or before the 10 th of each month,each department head is responsible for submitting a Vehicle Activity <br /> Report to:the office of the Town -Manager. The report shall include a list of vehicles assigned to the <br /> department, along with the total mileage used for each vehicle over the prior month, and an assessment <br /> of the condition of each vehicle. <br /> H. Vehicle Accident Procedures <br /> 1. When an employee using a Town Vehicle or a personal vehicle for official Town business is <br /> involved in a motor vehicle accident,the operator must stop the vehicle and evaluate for personal <br /> safety and the safety of occupants. = <br /> 2. Whenever any person has been injured and/or vehicles have suffered damage, the local or state <br /> police must be called to the scene. The operator will not remove the vehicle or leave the scene <br /> until authorized to do so by law enforcement, The operator will refrain from discussion of fault <br /> or liability. It is understood that the employee/driver may have to move the vehicle in question if <br /> safety is at risk. <br /> 3. When possible, the operator will personally obtain and/or document the information listed <br /> below. If personal injury prevents the operator from acquiring this information, another person <br /> should be designated to obtain it. <br /> a) Name, address, and driver's license number of the otherdriver(s) <br /> b) Name and address of the vehicle owner(s) <br /> c) Registration number of the other vehicle(s) involved <br /> d) Name and address of other driver(s) insurance company(s) <br /> e) Name and address of any witnesses to the accident <br /> 4. The operator will immediately report the incident details to a responsible supervisor or <br /> department head, and submit any related documentation. <br /> 023-5 <br />