06/19/2019 PLANNING BOARD Minutes

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Mr. Lehrer would be following up regarding the ANR and the potential canceling of the July 3 meeting. MOTION: Mr. Balzarini made a motion to cancel the July Yd meeting. Mr. Cummings seconded the motion. All voted unanimously. The Chair confirmed that a quorum of members would attend if necessary. Process for Expenditure Authorization-The Chair confirmed that, when working with former Town Planner, Tom Fudala, plans were typically provided directly to Mr. Rowley for his review so that his report would be available at the first public hearing. More recently, Mr. Lehrer has been asking the Chair about forwarding the plans to Mr. Rowley. The Chair suggested voting on a policy authorizing the staff to provide plans to Mr. Rowley for his review and to develop a report. Should the Board wait to vote on each plan review, the Board would need to wait for the opening of the Public Hearing, requiring the project proponent to return to the Board at another time. Mr. Phelan referenced his concern regarding the project being reviewed by the ZBA, but the Chair asked that the two matters be discussed separately. The Board was in consensus that plans directed to the Planning Board automatically be forwarded to Mr. Rowley. Regarding Chapter 40B, the Chair stated that all comments from all local town Boards go to the ZBA for processing, as a Comprehensive Permit required by law and in place of the applicant filing with each Board. Mr. Phelan stated that his concern was that the Chair authorized Mr. Rowley's review of the matter, to be paid for by the Planning Board, but without the authorization of the Planning Board. Additionally, it was Mr. Phelan's opinion that, because comment was provided by the Planning Board's Consultant Engineer, the Planning Board created undue influence on the Zoning Board, resulting in the naming of the driveway that could cause issues from a public safety point of view. The Chair responded that comments were requested and provided to the Chair of the ZBA, who had the opportunity to accept or disregard the comments. Mr. Phelan stated that payment to Mr. Rowley was without consultation of the Board. The Chair stated that the Board voted to approve and forward Mr. Rowley's report to the ZBA. Mr. Phelan stated that the minutes did not show that the Board' authorized Mr. Rowley. Mr. Phelan wanted to better understand the process and ensure that there was equal partnership on the Planning Board. Mr. Balzarini stated that the ZBA developed their opinion and the Planning Board provided their comments. Mr. Rowley described the details of access to the second lot and the need for an easement unless a layout was created for both lot owners to share responsibility. Mr. Phelan and Mr. Rowley discussed the specifies of the project further. Mr. Rowley noted that new Planning Board members may be required to provide signatures to the Barnstable Registry of Deeds. Mr. Lehrer stated that he would add the matter to the next agenda. Mr. Rowley also inquired whether an individual had been authorized to sign ANR plans, rather than all Board members, and there was consensus among the members to do so. Mr. Lehrer noted that a Certificate of Action could be drafted and signed by a designee of the Planning Board,which could be a staff member, adding that Mr. Fudala had been a previous designee. The Chair suggested it should remain with the Board and Mr. Lehrer stated that it would expedite the process and allow him to legally notice the applicant and parties of interest about the decision. There was discussion about signing the decision related to Blue Sky Towers, and the Chair asked Mr. Lehrer to find out whether the applicant could wait for the signed decision until July 17, otherwise the Board would meet on July 3. Mr. Lehrer inquired whether the Blue Sky Towers withdrawal needed to 6