2015-Annual Town Report - Laserfiche WebLink

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Resources Consulting Account, or take any other Administration. It is vital for the Town of Mashpee to action relating thereto. scan important documents, certificates, and maps to a digital form for increased access, security, and disas- Submitted by the Human Resources Department ter recovery, while eliminating the storage require- ments for almost two million paper documents. Explanation: This funding would allow the Town to contract with a professional consultant to conduct a The Board of Selectmen recommends approval by salary compensation and job description analysis. a vote of 5-0 The Board of Selectmen recommends approval by The Finance Committee recommends approval by a vote of 5-0. a vote of 6-0 (1 absent) The Finance Committee recommends approval by Motion made by Selectman Carol Sherman a vote of 4-2 (1 absent) Motion: I move the Town vote to appropriate and Motion made by Selectman John Cahalane transfer from available funds $338,205 to the Information Technology Department Capital Account Motion: I move the Town vote to appropriate and for the purpose of funding a Digital Records transfer from available funds $35,000 to the Human Management System. Resources Consulting Account. Motion passes at 7:38 PM. Motion passes at 7:31 PM. Article 10 Article 9 To see if the Town will vote to appropriate$60,000 to To see if the Town will vote to appropriate and trans- the Kids Klub Enterprise Fund Capital Expense fer from available funds $338,205 to the Information Account for the purpose of capital improvement Technology Department Capital Account for the pur- expenses associated with the enterprise, and to fund pose of funding a Digital Records Management said appropriation from the retained earnings of the System,or take any other action relating thereto. enterprise,or take any other action relating thereto. Submitted by the Information Submitted by the Recreation Department Technology Department Explanation: This article will set aside funding for Explanation: This article seeks funding for the pur- capital expenditures for the Kids Klub Enterprise. chase and implementation of a Laserfiche Digital Records Management System to facilitate quicker The Board of Selectmen recommends approval by access to files, reduce storage space costs, and a vote of 5-0 improve information security. This project to digitize paper documents,records,and maps includes the pur- The Finance Committee recommends approval by chase of the server hardware and Records a vote of 5-0 (2 absent) Management Software,and the scanning and indexing of 1,731,989 existing paper documents for Mashpee Motion made by Selectman Andrew Gottlieb Inspectional Services, which includes the Board of Health, as well as the Building, Conservation and Motion: I move the Town vote to appropriate Planning Departments. It is important to note that $60,000 to the Kids Klub Enterprise Fund Capital implementing Laserfiche server software with the Expense Account for the purpose of capital improve- Records Management Module receives certification ment expenses associated with the enterprise, and to with Department of Defense records management fund said appropriation by transfer from the retained standard 5015.2 and receives endorsement by the earnings of the enterprise. Unites States National Archives and Records Motion passes unanimously at 7:39 PM. 71