2011-Annual Town Report - Laserfiche WebLink

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other positions that the Human Resources Surveys for current salary information and Department assisted with were a promotional position position analysis and updates of job descriptions were of: Police Sergeant and in a selection process for a conducted. Assistance was provided by the Human Deputy Fire Chief. Retirement notifications were Resources staff to the Town Manager in projecting the received from long-term employees that included a Sr. cost of settling contracts. New rate schedules and Clerk in the Tax Collectors Dept., the Harbormaster, contract updates were also done through this the Building Inspector, the Deputy Fire Chief, the department and contractual rate changes were verified Library Director and a Police Sergeant. and implemented. Resignations were received from a police officer, The Human Resources Department staff is the Technical Services Librarian, and employees from responsible for management of new employee the Mashpee Childcare Center and Kids Klub. orientation and benefit enrollment; administers and coordinates open enrollment and on-going We coordinated the hiring for approximately communication with employees and vendors for the fifty-two seasonal employees for the Recreation Beach Town's health insurance, life insurance and dental and Summer Camp Staff, Boat Ramp Attendants, the insurance programs, retirement and 457 plans, short- D.P.W. Seasonal Laborers, the Town Clerk's Sticker term disability plans,and pre-tax plans,and an eye med Sales,a summer Circulation Assistant for the Library, program. We provide information about the Town's and Waterway Assistants. Employee Assistance Program. We also assist with providing information for unemployment claims, Other Department activities included consulting attend hearings and prepare the filing for the Town's with department heads on employment issues,assisting seasonal designation with the Mass. Division of with problem resolution and mediation, and being a Unemployment. We processed employment contact for reporting of discrimination or harassment. verification requests and provided statistical information for State and Federal EEO reports. We tracked performance appraisals and probationary reports,assisted with budget information, The Payroll Administrator is instrumental in prepared the town's unfunded liability report,processed utilizing and updating the functionality of the payroll and checked employee change of status forms, system in order to be as efficient and accurate when coordinated entry-level and annual physicals and drug extracting salary and benefit data and when processing and alcohol testing under the Department of the bi-weekly School and Town payrolls. The accuracy Transportation Laws, attended grievance hearings, of the salary and benefit data is crucial in regards to Safety Meetings, Affirmative Action Committee/No weekly, monthly and quarterly remittances, Place for Hate Meetings, American With Disabilities reconciliations, required reporting and invoicing, as Act Committee Meetings,Department Head Meetings well assisting with budgeting and audits for cost and the annual Cape Cod Municipal Health Group effectiveness. The Payroll Administrator works closely Benefits Meeting. with each department's payroll entry clerk in order to implement contractual changes to the payroll system j This ear, we applied for rant through the y pp g g as well as provide assistance with the needs of the Mashpee Cultural Council and were awarded $500 diverse requirements of each department's payroll. towards a "No Place for Hate" activity. The performance of"Positive Spin" by Brett Outchcunis This year the Town's MUNIS system was was held at the Mashpee Library, a sponsor of this upgraded. H.R. staff acclimated themselves to the new event. Upwards of sixty community members ranging changes in the MUNIS system. from children to grandparents attended the event along with members of the Affirmative Action/No Place for Throughout the year,we continued to implement Hate Committee and Library staff. A food drive was health insurance changes prompted by the adoption of also conducted during the event with several canned Chapter 32, Section 18. Retirees, spouses and goods being donated to a local food pantry. surviving spouses who are retired and eligible for Medicare through Social Security are required to enroll le in Medicare Parts A&B (if eligible). i 107