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tion,the Town's interest is best served by requiring the 3. Regulatory Authorities shall not be required to following to comply with all provisions of this bylaw. provide audio tape recordings of workshop meet- The Board of Selectmen, the Board of Assessors, the ings and meetings held in executive sessions. Planning Board, the Board of Health, the Zoning Board of Appeals, the Conservation Commission, all 38-5 Administration hereinafter referred to as "Regulatory Authorities" -1 This bylaw shall be administered by the office of the 38-3 Requirements Town Clerk, who may designate a person(s) to be the administrator(s) of public records. The Town Clerk 9 1. All Regulatory Authorities are required to: shall promulgate such rules and regulations as are nec- essary to administer this bylaw with the approval of a) Post notices of meetings in compliance with the Board of Selectmen who shall hold a public hear- Chapter 39 Section 23B of Massachusetts ing after providing seven (7) days notice of such hear General Laws. ing. The Town Clerk shall have the full power of " enforcement to bring civil or criminal action to enforce b) Post a copy of the agenda at the Town Clerk's the provisions of this bylaw. The Town Clerk must Office one day prior to such meeting and sup- discover or have been made aware of a violation and ply to the public sufficient copies of the shall not take action until: Y agenda at each meeting. .` 1. A letter to the violator detailing the item(s)of non- c) Document all meetings by written report in compliance shall be sent within thirty (30) days of the form of minutes pursuant to Chapter 66, the violation; and T! Section 3, 4, 5A and 6 of the Massachusetts General Laws. Such minutes must be 2. The violator shall have been given twenty-one approved at the next scheduled meeting, or as (21) days to remedy the violation or provide suffi a soon as possible thereafter, and be filed with cient reasons to seek a waiver of compliance. s the Town Clerk within two (2) business days Failure to respond to the Town Clerk within the after approval. stated time period shall be sufficient ground for immediate enforcement action. " d) Audio sound (tape)record all meetings. Such tapes must be filed with the Town Clerk at the 38-6 Penalties 3 same time as the written minutes are filed. " A violation of this bylaw may be punished by a fine of 2. Waivers of compliance may be granted with three hundred ($300) per offense. ' u respect to 38-3 1) (b) and (d) for reasons which the Town Clerk deems valid and which are not Or take any other action relating thereto. inconsistent with Massachusetts General Laws. Submitted by Petition 3. The Town Clerk shall be required to maintain the audio tape records for a period of three (3) years. Motion made by Gail Barnett. I move the article be If, in the opinion of the Town Clerk or Board voted on as printed in the warrant except for the phrase Chairman, retention is in the best interest of the or take an action relating thereto. Town, a longer period may be stipulated. Motion made by Kathy Lynch to amend Article 17 38-4 Other Provisions Section 38-3 1(d). to add to first sentence, except collective bargaining and executive session. 1. All other town boards, committees, and commis- ' Bions, not specified herein, may elect to audio Motion to amend passes at 10:12 p.m. record their meetings. If such election is made to audio record, some or all meetings, the filing Motion passes 94-37 at 10:24 p.m. requirements herein shall also apply. Article 18 2. All other town boards, committees, or commis- sions not specified herein, must post notices of To see if the Town will amend the zoning by-law as meetings and record the business of their meetings follows: in accordance with this bylaw and Massachusetts General Laws. 62