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to that matter, and the committee does not see the grams, be re-assigned from the Planning A
<br /> need at this point to recommend the formation of Department to the Office of Information F
<br /> a position to provide overall administration of Technology reporting to the department head of IT
<br /> those activities. Information Technology. An appropriate title d
<br /> change would also be required to reflect the new C
<br /> 5. Expansion of Personnel Department job description. p
<br /> Responsibilities. As stated above, the Personnel p
<br /> Office is shown on the present Table of 7. And finally, that the Zoning Board of Appeals ti
<br /> I Organization as a department on the same level Office Manager be re-assigned to report to the p
<br /> i
<br /> as the other operating departments, i.e., provid- department head in charge of Inspectional IT
<br /> ing some form of direct services to the town and Services. p
<br /> its residents. In point of fact, the office operates p
<br /> more in a staff support capacity providing assis- VII. Restructuring of the Department of Public n
<br /> tance to the Town Manager,as well as the mune- Works
<br /> ipal employees. It not only provides the typical h
<br /> personnel functions such as hiring and the main- As noted in the introductory remarks, Section 5-8 of V
<br /> tenance of personnel records, but also, over the the Town's Home Rule Charter mandates that the o
<br /> years has had to expand its functional responsi- maintenance of all public buildings and grounds be ii
<br /> centralized under the Department of Public Works, a
<br /> bilities to include the management of the medical
<br /> and pension benefit programs, assistance in col- Coincident with the final stages of the committee's e
<br /> lective bargaining matters, providing risk man- work, the retirement of the Director of the Public
<br /> agement controls as well as reporting the compli- Works Department provided an opportunity to take a I
<br /> ance activities imposed by various state and fed- fresh look at the department's organizational structure, i,
<br /> eral laws, such as, EEOC, OSHA, Right to in addition to the incorporating the school's mainte- c
<br /> Know, etc. With proper staffing, additional ben- nance functions. The resultant recommended organi- s
<br /> efits to the town could result. zational structure will not only satisfy the Charter's f
<br /> mandate, but will also achieve a reduction in adminis- I
<br /> Therefore, the committee is recommending the trative staff,improve and expand staff capabilities,add
<br /> expansion of the Personnel Office to a staffing flexibility as well as cost savings resulting
<br /> j' Department of Human Resources, and the place- from the in-house repairs and servicing of equipment,
<br /> ment of the new office as a staff function in the both in the town and school facilities. Additionally,
<br /> tly the DPW Director and the town-wide Facilities
<br /> new organizational structure, reporting direc
<br /> to the Town Manager, similar to the reporting Supervisor working in conjunction with the Planning
<br /> relationship of the Assistant Town Manager to and Construction Committee, a more thorough and 1
<br /> the Town Manager. The justification, staffing comprehensive program of evaluation of the capital e
<br /> needs, and cost of this recommendation are repairs, improvements and additions to the town's 1
<br /> explained below. buildings and facilities will be possible. Thus, the
<br /> committee is proposing the following organizational 1
<br /> 6. Information Technology/ GIS. The committee structure to accomplish the Charter's mandate.
<br /> makes the same recommendation in terms of the
<br /> reporting relationship of the Office of Appendix C, entitled "DPW Functional Table of
<br /> Information Technology (IT). The IT Office is Organization," depicts the departmental structure
<br /> not an operating function, but rather provides a according to functions performed. With the addition of
<br /> support activity to the other town departments, the Facilities Supervisor,the committee is recommend
<br /> including the Board of Selectmen. And therefore ing the elimination of the position of Assistant Director
<br /> it is the committee's recommendation that the of Public Works. Initially,the committee envisions the
<br /> Office of Information Technology be shown as a Department of Public Works performing three pnnci-
<br /> staff support office reporting to the Town pal departmental functions: 1) facilities maintenance
<br /> Manager. and capital planning, headed by a facilities supervisor;
<br /> 2) roads and grounds maintenance headed by a DPW
<br /> In conjunction with that recommendation, and supervisor; and 3) the transfer station and recycling
<br /> recognizing the Board of Selectmen's support of facilities under a contractual operator.
<br /> the value of the implementation of a
<br /> Geographical Information System (GIS), the In the future, an engineering division could be created
<br /> committee supports the Town Manager's recom- utilizing a contract or an in-house P.E., and a vehi
<br /> mendation that the present Assistant Planner, cle/equipment repair and maintenance division coni
<br /> who has experience and an expertise in GIS pro- prised of in-house mechanics.
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