05/03/2004 Annual Town Meeting - Laserfiche WebLink

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c) Document all meetings by written report in the form of minutes pursuant to Chapter 66, Section 3, 4� 5A and 6 of the Massachusetts General Laws. Such minutes must be approved at the next scheduled meeting, or as soon as possible thereafter, and be filed with the Town Clerk within two (2) business days after approval. d) Audio sound (tape) record all meetings. Such tapes must be filed with the Town Clerk at the same time as the written minutes are filed. 2. Waivers of compliance may be granted with respect to 38-3 1) (b) and (d) for reasons which the Town Clerk deems valid and which are not inconsistent with Massachusetts General Laws. 3. The Town Clerk shall be required to maintain the audio tape records for a period of three (3) years. If, in the opinion of the Town Clerk or Board Chairman, retention is in the best interest of the Town, a longer period may be stipulated. 38-�4 Other Provisions 1. All other town boards, committees!, and commissions, not specified herein, may elect to audio record their meetings. If such election is made to audio record, some or all meetings, the filing requirements herein shall also apply. 2. All other town boards, committees, or commissions not sp�ecified herein, must post notices of meetings and record the business of their meetings in accordance with this bylaw and Massachusetts General Laws. 3. Regulatory Authorities shall not be required to provide audio tape recordings of workshop meetings and meetings held in executive sessions. 38-5 Administration This bylaw shall 'be administered by the office of the Town Clerk, who may designate a perso�n(s) to be the administrator(s) of public records. The Town Clerk shall promulgate such rules and regulations as are necessary to administer this bylaw with the approval of the Board of Selectmen who shall hold a public hearing after providing seven (7) days notice of such hearing. The Town Clerk shall have the full power of enforcement to bring civil or criminal action to enforce the provisions of this bylaw. The Town Clerk must discover or have been made aware of a violation and shall not take action until: I. A letter to the violator detailing the item(s) of noncompliance shall be sent within thirty (30) days of the violation; and 2. The violator shall have been given twenty-one (21) days to remedy the violation or provide sufficient reasons to seek a waiver of compliance. Failure to respond to the Town Clerk within the stated time period shall be sufficient ground for immediate enforcement action. 38-6 Penalties A violation of this bylaw may be punished by a fine of three hundred ($300.00) per offense. 25