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16 Great Neck Road North <br />Aashpee, .Massachusetts 02649 <br />Ms. Waygan feels like these have been reviewed by everyone. She notes the first page of the <br />complaint is instructions from the attorney general's office. The Chair must disseminate the complaint to <br />the Board members before the public body meets and reviews within fourteen business days. The <br />Board complied with one complaint but not the initial complaint in July. She then goes on to read the <br />public body must respond to the complainant in writing and a description of any action the public body <br />has taken to address it. At the same time, the Planning Board must send the attorney general a copy of <br />their response. The public body may delegate this responsibility to its staff member or counsel after <br />review. If a public body requires more time, it may request an extension of time. <br />Ms. Waygan notes things are getting complicated. <br />MOTION: <br />Ms. Waygan makes a motion to recommend delegating the responsibility to respond to the <br />complaint(s) to Town Counsel. Seconded by Mr. Balzarini. All in favor. <br />Ms. Waygan asked if staff can facilitate getting this to Town Counsel. She also would like to thank the <br />staff for getting the Open Meeting Law Guide, which she noted is online with the attorney general. <br />Chairman Fulone also wanted to specifically mention page 17, as it talks about public participation <br />which relates to the complaint. <br />Ms. Waygan asked if there was a training every year? <br />Mr. Lehrer said yes and it can be taken any time and is due yearly. He will follow up with the link for the <br />materials. <br />Review submitted road taking plans and vote on a recommendation to Town Meeting to accept <br />the layouts. <br />Mr. Lehrer stated there are two plans for the Planning Board to make recommendations on for Town <br />meeting. There is no mylar to sign tonight, not until after Town meeting, if it's accepted. Submitted road <br />taking plans are consistent with the road taking policy. During review he looks at the title block <br />adequacy being consistent with the Town. All easements and drainage structures are shown on <br />roadway plans. You can see drainage is shown with appropriate contours, the title block is pursuant to <br />road taking policies set forth by the Board of Selectmen, as recommended by the Planning Board. <br />Mr. Lehrer noted Oldham Circle, then a plan with Ash Street, Devon Street, Gina's Way, and Cedar <br />Street. Oldham Circle, to give the Board some education, this was a delay by the petitioners to get the <br />engineering done. On the plan there are several timber edgings, retaining walls, etc. that were of <br />concern to the DPW. Those issues have been rectified regarding the retaining wall and adequate <br />security has been put in place. He is comfortable with recommending to the Board for the Town to <br />accept these layouts pursuant to the DPW. The submitted road taking plans are consistent to form with <br />the Towns adopted policy on road taking plans. <br />Ms. Waygan asked if they were both done by Matt Costa. <br />13 <br />