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16 Great Neck 7Zoadxorth <br />Naslipee, Massachusetts 02649 <br />Mr. Lehrer has a rough outline indicating a launch kickoff and beginnings. He would like to get through <br />the Holidays to give the consultant enough time to analyze reports and data. The completion date for <br />the final draft proposed to the Town, if on track, September 2022. It took longer to procure, which could <br />push out further, but it's about a 12 month process. They sent a rough outline of studies, reports, and <br />existing plans (approved or adopted) and there is more to be given with some thought. He is sending a <br />request of relevant information to all boards, committees, and department heads to provide as much <br />information as possible. Weston and Sampson took a stab at what they were able to identify online, <br />with the assumption there is more. Water quality reports such as Santuit Pond, traffic studies, HPP, the <br />Affordable Housing presentation given this evening, are all relevant documents. He is asking long <br />serving Planning Board members to review the list, anything that comes to mind notify Mr. Lehrer via E- <br />mail. Additionally, he asked about what web based options are available for community engagement <br />and data collection. The current online platform is limited, very standard website, doesn't provide <br />opportunity for data collection. There are a lot of great platforms which were provided to him that he <br />needs to vet. He intends to have a unique website dedicated to the LCP to allow functional data <br />collection. He will be reviewing the options over the coming week to see what will be beneficial to <br />enable as much participation as possible. Lastly, they obtained a list of stakeholders they were able to <br />locate online. Mr. Lehrer would like the Board to review the document and let him know by E-mail of <br />anyone who is missing. A Marketing campaign will be a crucial piece to this launch. We will look to <br />January 2022 for the formal launch. <br />Mr. Fulone asked if there were formal meetings set up yet. <br />Mr. Lehrer stated this is the time for assembling and collecting data. The action plan is as broad <br />reaching as possible, the engagement plan will look like events and workshops. This is about getting as <br />many groups on the ground, as many people understanding why we are doing this, how they can be <br />involved, and opportunities to have their voices heard. Post Holidays there will be a full engagement <br />plan. <br />Ms. Waygan asked if he will be coordinating the website with Weston and Sampson. <br />Mr. Lehrer needs to narrow down his options to function and cost. If the Board would like to look into <br />this, he would be happy to take feedback. Basically, functionality of platform and how much it costs are <br />what's important. Weston and Sampson came in under budget at $125,000. Our allotment is around <br />$150,000. The price for the website he is looking around $5,000 for the license for an entire year. This <br />is well within the budget window and it will serve great purpose. <br />Consultant Procurement <br />He wanted to update, as the Development Agreement has terminated, they have received bids for the <br />consultants for traffic and environmental studies relative to the Development Agreement. Are we going <br />to do anything with them? He has the bids compiled on his desk and he has given no recommendations <br />to Town Manager or contacted the applicants. <br />Ms. Waygan said put it on hold. <br />m <br />