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. Time for presentation - Provide the applicant with enough time to state his or her case. The <br /> ,; Board may encourage an applicant to "pick up the pace's of a presentation. <br /> . Reguinong some testimony in written form - so many people may show up to speak about a <br /> project that they cannot all be heard within a reasonable amount of time. In this case, the Chair <br /> may limit each speaker to a specified amount of time i.e. 5 or 2 minutes) and require that <br /> further testimony from those speakers be submitted in writing. Allow each interested person to <br /> speak, even if only briefly. When speakers.cannot make all of their comments within the allotted <br /> time, provide the address and time frame (final date and time) for submission of further written <br /> testimony. n'tten testimony should be sent to: Mashpee Planning Board, 16 Great Neck Road <br /> North, Mashpee, MA 0649. <br /> Recwsin , Continuing or Closing the Hearing or Record <br /> 1. Recessing the public hearing - At any point in the public hearing, the Chair may recess the public <br /> heann , conduct other Board business, and then re-open the public hearing. <br /> . continuations - A continued hearing must always be continued to a date time and 1p certain. <br /> This may include continuation to a later time during the same meeting when, for example, <br /> another posted hearing is due to be opened or a presenter whose testimony, in the opinion of <br /> the Chair, is important to the hearing, cannot be in attendance until later in the hearing. Check <br /> with staff for future meeting dates- and available times. staff will provide an update on any <br /> discussions between the staff and the applicant or others which have taken place since the last <br /> public hearing or any relevant matehals received. <br /> .. Closing the hearing and/or r c rd - The Beard shall provide an opportunity for applicants, public <br /> officials and other interested persons to address the Beard during the public hearing process. <br /> Once the Board is satisfied that all relevant testimony has been received, it may close the hearing <br /> and the record, or may close only the hearing and hold the record open for any specific <br /> information that it has requested the applicant, the staff or another party to provide for the <br /> record. It should be noted that the statutory timeframe for the filing of the Beards decision with <br /> the Town Clerk will begin upon closure of the hearing, and not of the record, so it may be <br /> appropriate to keep the hearing open, rather than the record only, in order to ensure that all <br /> necessary information is received prior to the Board's decision and that sufficient time remains to <br /> file the decision in a timely manner. <br /> . After the close of the Board's hearing and written record, no new evidence should be considered, <br /> with the exception of specific information or materials required by the Board prior to its decision <br /> n the application, or prior to signature of the plan or special permit or as a condition of the <br /> Board's decision on the project. Information which is the basis for discussions with the applicant <br /> must be in the public record. <br /> Motions <br /> The Chair may entertain motions made by other Board members sitting on the application. After a <br /> second, the chair should open the floor for discussion by the Board members and, if requested, staff. <br /> After discussion, the Chair should call for a vote, with the vote of each member to be identified for <br /> the record. <br /> 4 <br />