10/02/2002 PLANNING BOARD Minutes

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b 1.1 Memo To: Planning Board, Town Clerk Fr :To ern Planner F. Thomas Fudala CC": Town counsel, Robb 113. Sykes Dam 10 10 02 [a: Filing Process for ANR Plans ► plan was recently left at the Planning Department office by an employee of Robb B. Sykes of Eastbound Lead Surveying, Inc., nerved Mary Ellen, proposing to divide land owned by Norman J. Dias. she was informed that the Department did not accept plan filings and that the plan would have to be filed at the next Planning" Board meeting, as required by the Planning oardrs subdivision regulations. The Planning Department staff reviewed the ,materials submitted to determine their completeness and informed the surveyor that a number of items were ,Hissing, including the latest recorded deed to the property. These items. were later submitted to the Departrnent. n the day before the next Planning Board meeting, the Assistant Planner received a fax addressed to the Planning Board Chair indicating that the surveyor was `unable to attend the hearing due to a scheduling conflict". The Assistant Planner spoke to Mr. Sykes on the phone that afternoon indicating that he didn't see any ,major problems with the plan but that he had to speak to me about it. When l was informed of the issue on the day of the meeting (September 1 1 called Mr. Sykes' firm. As no one answered, I left a message that any ANR Plan had to be submitted to the Planning Board at their meeting by the owner or his representative, that the Planning Depar rent staff could not act -as the owner's representative. I also indicated that if Mr. Sykes could not attend the ,meeting then someone else representing the owner would have to attend to make the submission or ft would have to be postponed to the next regularly scheduled Planning Board meefing on October 2. I also indicated that l was particularly relu' ant in this -case to present the pram to the Board as there appeared to be significant discrepancies between the property boundaries described on the plan and the property description contained in the deed submitted therewith. Mr. Sykes has objected to this situation in that'he is upset that the Planning Department staff did not submit his plan for him to the Planning Board, that "everybody else" does ft differently and that the subdivision statute he claims) specifies that an ANR filing can be ,made with the Town Clerk. He also objects to my concems about the discrepancy between the property boundaries described in the plan and in the deed. These concerns were expressed in a phone conversation on the 1 " in which I disagreed with his interpretation of Page 1