02/02/2022 CAPITAL IMPROVEMENT PROGRAM Minutes

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*CIP MINUTES 2-2-2022* Approved 2-17-2022 III. PROCEDURE A. Each fiscal year, the Town Manager will distribute guidelines and forms for capital expenditure submissions to all departments for the upcoming fiscal year and the five years following. Requests for capital equipment will detail the need for the equipment, whether it is a replacement or new, as well as the estimated useful life of the equipment given the historical use and method of replacement. B. Capital needs related to Town buildings and facilities will be determined by the Planning and Construction Committee as outlined in Section 5-7 (b) of the Mashpee Town Charter. C. All capital requests will be submitted to the Office of the Town Manager in the manner and time period noted in the guidelines distributed. All requests will be consolidated into that fiscal year's Capital Improvement Program, to be reviewed by the Capital Improvement Program Committee, as outlined in Chapter 6, Article VII, §6-14 of the Mashpee By-laws. D. The Capital Improvement Program Committee will review all requests and recommend to the Town Manager those capital items it determines to be of priority in the ensuing fiscal year, by the 2nd Monday in January, as outlined in Chapter 6, Article VII, §6-15(A) of the Mashpee By-laws. Recommendations will include the suggested funding mechanism (i.e. Capital Stabilization Fund, capital bond, etc.) for each project. The Town Manager will follow the process as outlined in Chapter 6, Article VII, §6-15 of the Mashpee By-laws, with the required two-thirds vote of approval at the annual town meeting. Adopted by the Mashpee Board of Selectmen September 11, 2017 Discussion and Approval of Fiscal Year 2023 Capital Improvement Program Report and Recommendation for the May 2, 2022 Town Meeting Mr. Gasior stated that he agrees with the Town Manager's recommendation for the Fiscal Year 2023 Capital Improvement Program Report. Mr. Collins said that he will be presenting this report, if approved by the CIP Committee, along with his recommendations for the Fiscal Year 2023 Operating Budget to the Select Board on February 7, 2022. The Finance Director and he are comfortable with the proposal and further that Mashpee's Free Cash is better off than a lot of towns. Mr. Collins indicated that this proposed plan is not fluff, but is a responsible one that is taking care of the Town's capital needs. Ms. DeBoer asked if there is still a placeholder for the HVAC systems at the schools. Mr. Collins said that the Town Hall is also in need of HVAC improvements and this item has been in the CIP plan for several years. These projects in the schools and the Town Hall need to be discussed in further detail, an accurate estimate of the cost and funding sources need to be identified, and the results of the study that the school department paid for needs to be reviewed as well. At the January 25, 2022 CIP meeting, School Department Finance Director Ashley Lopes stated said that monies have been put aside to fund the HVAC project. The Town Manager said that we will wait and see what the estimates come in as and the Capital Improvement Committee will reconvene.