07/20/2022 MASHPEE COMMUNITY GARDEN ADVISORY COMMITTEE Minutes

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--Recommended setting up a subcommittee to review and recommend any changes that should be made for clarification and other reasons. Nothing finalized at this meeting. Further discussion of enforcement of the Rules requirement that individual gardeners contribute up to 2 hours of volunteer time per month. --Suggested a Task Sheet of work that is needed and posting it on the shed bulletin board alongside a list of gardeners. Gardeners would indicate next to their name what task they had performed, the date, and amount of time it took. If the task were completed it could be crossed off the Task Sheet, or a note made that more work remains to be done. OLD BUSINESS: • Filling vacant Board position: Discussion with guest gardener Kirsten Nordstrom about her desire to become a Board member. The Board responded favorably and asked her to submit a letter of interest to the Select Board for their consideration and official appointment at an upcoming Select Board meeting. • Compost Bins: As a result of discussion with DPW Director Catherine Laurent,Virginia recommended that the 3 compost bins remain this season as a place to dispose of garden debris. The reason is that DPW staff schedule is such that preparation of concrete slab and bordering minimal fencing may not happen until the end of the season. Catherine has prepared and labeled a barrel for gardeners' disposal of diseased garden plants. DPW will pick up everything at the end of the season and determine how the materials will be used. • Native Plant Garden adjacent to the parking lot: Lynn Harris explained the need to improve the soil and prepare for further late summer planting in this garden: --She would like a native garden workday organized to put down paper sheeting over existing turf, move 2-3" of the Town's soil/compost on top, and top that with the Town's wood chip mixture. --The Board decided on two days, August 5 and August 6, 2022 at 8:00 AM. Virginia will send email out to all gardeners on June 22"d asking them to sign up for either or both days. This would start to fulfill garden volunteering requirements. NEW BUSINESS: • Discussion of dividing Board of Directors work among Board members,with designated areas of responsibility. Discussion will continue at another Board meeting. • Review of protocols for use of community garden property: Reminder that we have requeste the Town to develop a policy or regulation that would disallow individual use of Town property that is not part of the Town-designated area of use; i.e., in the community garden's case it would clarify that gardeners could establish gardens only in their assigned plot. --The discussion was intended to clarify issues related to Board member Mohamad Fand,who had left the meeting as this Agenda item was approaching --Another designated community area such as the Native Plant Garden outside of the fenced in area would be planted at the direction of the Board of Directors and would be established for the benefit of the gardeners as a community. • There was detailed Board discussion about each Board members' responsibility to be an active and collaborative participant, and the negative impacts of individual actions undermining overall goals, purpose and procedures of the organization. This was in reference to one specific Board member who had not been actively engaged for months and had initiated several negative activities. A vote of no confidence and a motion to remove him from the Board was 2