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16 Great Neck Road North <br />.Mashpee, Massachusetts 02649 <br />going through every street utilizing the listing provided by Willowbend and the assessor's data. <br />This is a municipal file that will archive back to 6 years with specific permits and specific <br />bedroom counts. They will start with the permits going back 6 years, as that is the statute of <br />limitations, where the Building Department could withdraw or take some action having issued <br />the permit in error. Going past the statute will be more complicated and require a bit more <br />work. The records pre software are a little more disorganized. The Building Department <br />records are stored in such a way where every property has its own independent file, every <br />subdivision is one file with hundreds of documents. We will have an understanding of the <br />number of pages and documents that need to be evaluated. It averages about 10 properties a <br />day, five days a week, 300 properties a month, the document compiling could be completed in <br />6 weeks. <br />Mr. Balzarini asked if the statute is removed due to violating the permit in the first place. <br />Mr. Lehrer stated Counsel felt strongly the Board should establish a baseline. His figure is 995. <br />There is 6 years in the statute to discover the problem and act. <br />Ms. Waygan stated it causes a problem with building permits and the special permit going <br />forward because it's not in compliance. Should we authorize the hiring of a consultant so they <br />can start working on this? <br />Mr. Lehrer answered they can pose the question to Town Counsel on the hiring of outside <br />consultants, his only reservation is he doesn't have a solid grasp of the scope of review for <br />how many documents. We need to get a reasonable estimate of the documents. <br />Ms. Waygan stated the Board's consulting engineer could do it with a company that assesses <br />properties. Vision is a company that works with assessors, they research these documents <br />and enter the bedroom count in the records. <br />Mr. Lehrer stated the Board of Health lacks a solid bedroom count because the DEP is the <br />approving authority for the wastewater treatment. Their records aren't giving proper data. <br />Ms. Waygan commented that this is a condo complex and asked if there were copies of the <br />condominium master deed and trust. It sounded like he bought lots, he had to have been given <br />a copy of something. Each lot is linked to a certain water flow capacity, there must be <br />something in their condo documents that talk about flow or number of bedrooms. Two helpful <br />documents would be the DEP data and condo trust information. <br />Mr. Balzarini stated when they first had their permit it said 284 bedrooms. <br />