01/19/1993 FINANCE COMMITTEE Minutes

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r -2- done, either petition or by submitting a proposal to the Board of •Selectmen and then it would still have to go to towns meeting. Mr. Taylor felt that he thought the Board of Selectmen would rather have the roads get to town floor by petition rather than by his proposal. Mr. Coggin asked the total cost of the whole subdivision, the Scituate Road area? Mr. Taylor estimated $250, 000, costing each homeowner between $2, 000 and $2,500 approximately. Members then agreed that they should wait to vote on these requests, until •some type of private road repair policy is in place. Deirdre Greelish had drafted a memo, which if agreed upon, would be sent to the Board of Selectmen regarding that policy. The policy would include 1. a sum of money in the D.P.W. budget specifically for emergency repair to private roads; 2. give the D. P.W. Director authority to initiate emergency repairs under $1, 000 and the authority to bill the property owners who own the road; and 3 . repairs over $1, 000 should be presented to the Executive Secretary for approval. Such repairs being covered by betterments, include cost of processing the betterments. Mr. Taylor felt that $2, 000 would be the tore appropriates- amount. Mr. Goggin suggested that the committee--.send the executive secretary this policy, as well as making note of the past by-laws previously written regarding private roads. Members agreed and Ms . Greelish suggested that she would like to have the Finance Committee put on the Board of Selectmen's agenda so that they will come up with a formal policy. Jahn Ferr-i coy MOTIONED to accept the minutes of December 10, 1992 as itten. Mr. Baker seconded the motion and members voted 7-0 in acceptance: It is noted for the record that Mr. Dunivan protested the rescheduling of the meetings of January 12th and January 14th because of the absence of one member. Ms . Greelish explained that the reason the meeting was rescheduled from 1/12 to 1/14 was because the gentleman who Was scheduled to speak on behalf of the Barnstable County Retirement Association was unable to attend. The meeting of 1/14 was rescheduled because the Town Clerk did not post the change, therefore it was not legal to have the meeting. The meeting was then rescheduled to January 19, 1993 and the speaker for the Retirement Association would attend the January 26th meeting. Two members of the School Committee were present at the meeting. They notified the Finance Committee that the Board of Selectmen had tabled a decision for a special town meeting until after they received a formal report from the Facilities Planning Board. Diane Rommelmeyer, Town Accountant, was present at the meeting. She issued to the members a Revenue Ledger/Revenue statement through December 31, 1992. She also issued an Expense Ledger Summary by Control Account. Ms. Rommelmeyer did not see any particular problems except with the police department. Their expenses are at 52.3% and their utility bills are escalating. Mr. Dunivan stated that he is meeting with the police department next Tuesday. Members also iscussed the new-budget format with Ms. Rommelmeyer.