11/04/1991 PERSONNEL BOARD Minutes

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PERSONNEL BOARD MINUTES MEETING OF NOVEMBER 4, 1991 PAGE 2 years of service . After some discussion, the Board decided not to recommend that Part-time employees receive pro-rated Longevity. Other changes to the Longevity clause will include adding he word g Y t w r g g "annually" after each of the pay increment sections ( as has been the policy of the Town ) . Another concern in Amy Mosley ' s memo to the Board was that she felt Temporary Secretaries make more money per hour than employees that have worked for the Town for several years . When asked to clarify this, Amy told the Board that a Temporary Secretary classified under the Appendix B section of the P.A . P . was paid more of an hourly rate than an Administra- tive Clerk under Appendix A . Upon review, Rita Sousa indicated to Amy that a Temporary Secretary position was comparable to an Administrative Secretary on a Grade 8, which pays more of an hourly rate . Amy asked the Board about the reclassification study . Chairman Sullivan advised Amy that Jane Stockbridge ' s recommendations were sent to Kevin Harrington in July . With regard to the job descriptions, Jane Stockbridge motioned that they be sent to each department head and employee to review. Ben Lofchie seconded . All in favor. Jane explained that she took the information on the questionnaire and formatted it into a position description. She said that the idea is to see what has been done and to make sure it covers everything . Jane said her recommendations included not only job classification, but changes in the salary schedule . Jane said that the Executive Secretary finally wrote a letter in October to which she responded . She said that she expected some questions . One of Paul Somerville ' s concerns was that the Board told him that the position was full-time at the time he was hired . At budget time, the position was not funded even though it is a forty-hour position. Ben Lofchie commented that this required discussion as a separate issue . Another issue discussed by Amy Mosley were that she felt the evaluation form needed revision because of the points ranging from low to high with the lowest number being excellent . The Personnel Assistant advised Amy that there is a new evaluation process . After considerable discussion, Rita Sousa advised Amy to discuss the evaluation with her department head, Jane Labute . OTHER REVISIONS OF P.A. P . Page 7, s . 4 Prior Service, 1st line -- add the word "and" after the word "Town" . Page 12 under Pay Differential , the Board agreed to make a change in the language on line 7 -- $20 per day may be paid retro-active and continuous until the department head returns or is replaced after 20 consecutive days of the assignment . Page 19, s . 3 Jury Leave, s . a -- 1st line -- remove the word "full-time" .