08/26/2025 COMMUNITY PRESERVATION ACT COMMITTEE Minutes

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,�yrxrasr�.a Town of Mashpee Community Preservation Commission " 16 Great Neck Road North ° Mashpee, MA 02649 OLD BUSINESS CPC Staffing: Program Coordinator job description Proposal for a Program Coordinator Position Chair Russell then raised an item of old business: the need for a dedicated program coordinator to support the CPC's administrative workload. She explained that even when the committee had a board secretary, much of the work went beyond secretarial duties. Tasks such as maintaining records, preparing state reports, monitoring invoices, and organizing project files required more sustained staff capacity. Chair Russell had been work-ing with HR to develop a job description and learned that because the position would be part-time, it did not require approval at town meeting. HR had already provided a draft, which she reviewed and suggested revisions to, mostly minor adjustments such as removing unrealistic requirements about daily office presence. She planned to follow up with HR to finalize the description soon. The position would be funded out of CPC's administrative budget, which sets aside $50,000 annually. At 15-19 hours per week, the cost would fit comfortably within that limit. Importantly, the job would be defined as grant-funded since CPC resources could theoretically change in the future. Mr. Klein and Mr. Hyde asked clarifying questions about hiring and management. It was explained that the position would be a town employee, hired through HR's standard process, similar to how the Town Planner was recently hired. CPC would fund the job,but HR and the Town Manager's office would oversee recruitment. The person would be dedicated exclusively to CPC, not shared as a secretary for other boards. Their work would include submitting minutes to the Town Clerk, warrant articles, accounting, project status reports, CP-3 state filings, and long-overdue efforts to organize both paper and digital records. Members agreed that such support was necessary given the backlog and the increasing complexity of CPC administration.