08/18/2025 CHARTER REVIEW COMMITTEE Minutes

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CHARTER REVIEW COMMITTEE Regular Session Minutes August 18,2025 Further legal clarification was requested on items 22, 24, 25, 26, 27, 41, and 42. Specific questions from Committee members,including questions about the scope of the Committee's authority to make changes, will be compiled and submitted to Town Counsel by the Chair. The Chair stated that Town Counsel could be invited to Zoom in to a future meeting to answer outstanding questions, possibly for the next meeting. The"Nonresident Property Owners/Taxpayers Speaking at Town Meeting" item (45)was withdrawn after it was explained that legal counsel had clarified current practice and requirements, confirming that non- resident taxpayers shall be allowed to speak but not to vote. There was discussion on whether Human Services and other recently-established departments should be listed in the Charter or need to be codified. The description of departments in Article 8 ("Transitional Provisions") was reviewed, and it was noted that the Charter allows the Town Manager flexibility in creating departments. It was suggested that, instead of an exclusive list, the Charter refer to the official Town Organizational Chart for current departments. There was strong support among Committee members for ensuring all meetings are at least audio- recorded, with video where possible. The Chair stated that new equipment is being purchased to enable accurate audio capture and transcription of minutes across all committees. A cleaned-up list of the remaining open items would be prepared and distributed, along with a copy of the memorandum that was previously submitted regarding the Planning and Construction Committee process. Moving forward, documentation, accuracy, and transparency in meetings and public awareness will remain ongoing priorities, to ensure the Select Board and the public are kept informed of progress and any required actions. MEETING SCHEDULE The next meeting was scheduled for Monday,September 29, 2025. Meetings were tentatively scheduled for October 27 1h, November loth and December l't. ADJOURNMENT Motion by Wee den to adjourn the meeting at 7:35 IPM. Motion seconded by McKelvey. Roll Call Vote: 9-0(Unanimous) Miller,yes Sherman,yes McKelvey,yes Furbush,yes Waygan,yes Lewis,yes DWeeden,yes BWeeden,yes Collins,yes Respectfully submitted, r Christine Willander Administrative Assistant