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CHARTER REVIEW COMMITTEE <br /> Regular Session Minutes <br /> September 29, 2025 <br /> Meeting called to order by the Chair at 6 PM in the Waquoit Meeting Room, <br /> Present: Rodney Collins, Chair Davi eeden, Vice-Chair Carol Sherman <br /> Darlene Fur bush (Remote) Catherine Lewis Mary Waygan <br /> Greg McKelvey <br /> Absent: John Miller, Clerk Brian Weeden <br /> PUBLIC COMMENT <br /> MINUTES <br /> Motion by Weeden to approve the minutes of the August 18, 2025 meeting, as presented. <br /> Motion seconded by Sherman. <br /> Roll Call Vote: 7-0 (Unanimous) <br /> Sherman,yes McKelvey, yes Furbush,yes <br /> Waygan, yes Lewis, yes DWeeden,yes Collins,yes <br /> OLD BUSINESS <br /> • General call for any discussion relative to open] ending items, with no new issues raised. <br /> • Discussion of memorandum dated September 17, 2024 from Mr. Richard Weiner, regarding <br /> proposed expansions of the Planning & Construction Committee's (PCC) authority. <br /> Noted practical challenges in filling PCC membership with qualified individuals(architects, <br /> engineers, etc.), as required by Charter. <br /> Discussion on whether committee purview should include facilities beyond buildings(e.g., <br /> parks, artificial fields, boat ramps). <br /> > Concern that expanding PCC's oversight on large project approvals could create <br /> significant operational bottlenecks. <br /> > Observations that any large projects already have Owners Project Managers (OPMs)to <br /> manage change orders, etc. making further oversight somewhat redundant and <br /> potentially conflicting with the authority of the To Manager. <br /> > Agreed that the appropriate balance is for PCC to advise and provide recommendations <br /> prior to approval stages rather than assuming control during execution. <br /> > Discussed revising Charter language to clarify that PLC's role is advisory, providing <br /> recommendations to the Select Board and Capital Improvement Program (CI ) <br /> committee, but not managerial control during project delivery. <br /> > Agreed to seek legal counsel on possible language revisions that would clarify the hadoff <br /> point between PCC and municipal staff after project approval. <br /> > Consideration of amending relevant Charter sections to clarify definitions and jurisdiction, <br /> with emphasis on specifying what facilities are covered and when PCC involvement ends. <br />