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Next Steps Identified <br /> • Immediate follow-up inspection(s) are required, with engagement by Weston& Sampson <br /> and, optimally, state or local inspector(s). <br /> • Owners to consider short-term safety precautions pending inspection outcomes. <br /> ® Schedule and coordination necessary for a new site visit, aligned with operator's <br /> availability. <br /> • Original construction drawings to be digitized and provided to facilitate further <br /> assessment. <br /> • Weston& Sampson will send a proposal to amend their contract for additional structural <br /> evaluation, as current scope (approx. $8,000 cap) is exhausted. <br /> 2. Bid/RFP (Request for Proposal) Process <br /> Addenda and Bid Documentation <br /> • Bid Deadline: Confirmed as Friday,November 21, 2025. <br /> • Addenda Planning: <br /> • An addendum will be issued including the non-mandatory pre-bid attendee list, <br /> and may include the detailed inspection memorandum. <br /> • Final decision depends on the timing of follow-up inspection and any repairs. <br /> © Consensus that a second addendum may be issued next week, specifically on the <br /> structural findings post-inspection. <br /> • Current contract documentation is to be made available asp of the addenda if <br /> located (Catherine to send after confirming details). <br /> • Discussion over whether to include Weston& Sampson's contact information: <br /> agreed all bidder questions should go through the Board of Managers. <br /> Bidder Questions Addressed <br /> I. Copy oft e Current Facility Contract: To be provided, pending availability. <br /> 2. Contact Information for Weston & Sampson: To be routed through board, not <br /> provided directly to bidders. <br /> 3. Usable Site Boundaries: Area adjacent to CDL training site may be used for container <br /> storage, provided access to training remains available. <br /> RFP Timelines and Contingencies <br /> • If further structural findings warrant, a postponement of the bid deadline may be <br /> considered, but at present, the intent is to proceed per schedule. <br /> • Board to evaluate "go/no-go" decision on RFP timeline based on follow-up inspection <br /> results and urgency of required repairs, <br />