08/14/2025 HOUSING AUTHORITY Minutes (2)

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utilized reserves this year and has a 0.82% reserve level. The MRVP program does not have a required reserve level.Ms.Meizinger moved to approve the 6/30/2025 Year End Financials,Wage Match,TAR,Top 5 Report,&Year End Certifications,as reviewed, seconded by Mr. Klein. Motion carried. 4-Ayes, 0-Nays. The board then reviewed the June 2025 & July 2025 Warrants, after a brief discussion, Ms. Meizinger moved to approve the June 2025 Warrants, & July 2025 Warrants as discussed, seconded by Ms. LeClair. Motion carried. 4-Ayes, 0-Nays. 4. Executive Director's Report& Updates: Ms. Conn reported that there is one vacancy at Horneyer, which will be leased tomorrow, and there will be one more vacancy upcoming due to a transfer. There are two vacancies at Asher's Path, one is near completion and expected to be leased later this month. There are six outstanding rents, three from Breezy Acres, two from Homeyer, and one from Great Cove; three tenants are under repayment agreements, two are vacated, and one notice to quit. The Mashpee Wampanoag Tribe reached looking for assistance to manage their Low-Income Housing Tax Credit property, but we had to decline due to staffing capacity. Maintenance Director interviews have been completed, and a job offer will be going out. The Housing Authority received a letter from MCAD saying that the investigation would last beyond one year. Ms. Conn reviewed Capital Project#172076,Change Order#1 for a GFI outlet upgrade from the existing three prong plug to the code required four-prong plug in the amount of$739.21. Ms. Meizinger moved to approve Project # 172076 Change Order #1 in tea of $739.21, seconded by Mr. Klein. Motion carried. 4-Ayes, O-Nays. Ms. Conn then discussed the Certificate of Substantial Completion, and the Certificate of Final Completion for Project 172076. Ms. LeClair moved to approve both the Certificate of Substantial Completion,and the Certificate of Final Completion for Project 172076,seconded by Mr. Klein. Motion carried. 4-Ayes, 0-Nays. 5. Old Business: Mr. Klein reported that there was no CPC meeting last month. 6. New Business: Ms. Conn reviewed the two proposals received for trash removal at Homeyer Village,after a brief discussion;Mr.Klein moved to approve the contract with Barrows Waste,seconded by Ms.Meizinger.Motion carried.4-Ayes,0-Nays.The board then reviewed The Sprague Energy Electric & Gas Renewal Proposals, after a brief discussion of the utility costs, Ms. LeClair moved to approve the one-year renewal pricing for both gas and electric as presented,seconded by Mr. Klein. Motion carried. 4-Ayes, 0-Nays. Ms. Conn then discussed the Public Housing Notices (PHNs) 2025-07 Vacancy Initiative 2.0, 2025-08 American Revolution 250,t, Anniversary Celebration, 2025-09 Annual Plan Update, & PHN 2025-10 Mandatory Data Reporting. 7. 'Other Business: The and briefly discussed the Christmas & Thanksgiving holiday dinners, and Ms. LeClair will reach out to the Chamber to inquire if the program will continue this year. Ms. Meizinger discussed Asher's Path hosting a second event with First Citizens Credit Union as a part two to the fraud prevention or a budgeting class to their previously sponsored event for residents. The residents are interested, but timing of the Housing Authority being understaffed presents a challenge with scheduling. Lastly, the board discussed semi-annual fire drills. There was recently a fire safety walk through as the fire department is updating their preparedness plan.