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ment of audit trails, frequency of remittances to the Treasurer's Office, overnight <br /> ,security, and check cashing procedures. <br /> ' We further recommend that the Town perform periodic internal audits of the <br /> various departments to assure compliance with the policies and procedures <br /> that are adopted. This should result in improved controls over departmental <br /> receipts and reduce the likelihood of irregularities occurring. <br /> i <br /> ' 4. Improve Automation in Tax Collector and Treasurer Office <br /> ' The Tax Collector currently uses cash drawers to temporarily store daily receipt <br /> proceeds, and duplicate tax stubs. On a daily basis, the cash proceeds are <br /> manually counted and reconciled with copies of duplicate tax bills. Upon recon- <br /> ciliation, the duplicate tax bills are entered in the computer to properly credit <br /> taxpayer accounts. These manual procedures are time consuming, and lack <br /> the controls of modern automated equipment. <br /> We recommend the Town consider purchasing a cash register/validator to <br /> replace the cash drawers. A cash register and validator provides improved <br /> ' control since all receipts are entered and recorded in the register immediately, <br /> and a printed receipt is automatically generated for the taxpayer. The daily <br /> ' cash out is also simplified since most registers are capable of summarizing <br /> receipts by type of tax and levy year. <br /> We also recommend that the registers be located near or at the collection <br /> window. This would be an improvement over the location of the current cash <br /> ' drawers which are located several feet from the window. <br /> We also feel the Town should also consider using a check signing machine for <br /> authorizing vendor checks, instead of a manual signature stamp. This would <br /> improve efficiency over these tedious and time-consuming manual procedures. <br /> 5 <br />