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' PRIOR YEAR ISSUES: <br /> 1. Improve Automation in Tax Collector and Treasurer Office <br /> The Tax Collector currently uses cash drawers to temporarily store daily receipt <br /> ' proceeds, and duplicate tax stubs. On a daily basis, the cash proceeds are <br /> manually counted and reconciled with copies of duplicate tax bills. Upon recon- <br /> ciliation, the duplicate tax bills are entered in the computer to properly credit <br /> taxpayer accounts. These manual procedures are time consuming, and lack <br /> the controls of modern automated equipment. <br /> Cash Register/Validator <br /> We recommend the Town consider purchasing a cash register/validator to <br /> replace the cash drawers. A cash register and validator provides improved <br /> control since all receipts are entered and recorded in the register immediately, <br /> and a printed receipt is automatically generated for the taxpayer. The daily <br /> ' cash out is also simplified since most registers are capable of summarizing <br /> receipts by type of tax and levy year. We also recommend that the registers be <br /> located near or at the collection window. This would be an improvement over <br /> the location of the current cash drawers which are located several feet from the <br /> window. <br /> ' Check Signing Machine <br /> ' The Town should consider using a check signing machine for authorizing <br /> ' vendor checks, instead of a manual signature stamp. This would improve <br /> efficiency over these tedious and time-consuming manual procedures. <br /> 1 <br /> 1 3 <br />