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• <br /> Committee opens the bids are they legally accepting them and who <br /> should do that, this Committee or the Selectmen? <br /> The Committee decided they are choosing who is best to hire, and <br /> making a recommendation to the Selectmen. The selection is <br /> through this Committee with their recommendation and the <br /> Selectmen approve the funds . <br /> It was determined that the unopened bids were in Town Clerk Jane <br /> Labute' s safe and she was gone for the day. <br /> Carl Franceschi from DRA joined the meeting. <br /> The Committee explained the problem with the bids. Mr. <br /> Franceschi had a copy of their bid letter. It was the <br /> Committee's opinion that as long as the letter is identical it <br /> should be valid. <br /> Paul Griffin made a motion that the Committee make a <br /> recommendation , and present it to the Board of Selectmen on <br /> Thursday, to accept the DRA bid. (The Committee did not act on <br /> this motion until later in the meeting) . <br /> r. Franceschi explained they use a standard AIA contract. <br /> Arbitration is often stricken from the contract and that is <br /> • acceptable to them. He will simultaneously fax a draft copy of <br /> the contract to both Town Hall (Bob Whritenour) and Town Counsel <br /> for their review. <br /> Bob Whritenour reminded Mr. Franceschi that at this point it is <br /> just a conceptual design. DRA should be careful not to do <br /> anything that would prohibit them from bidding the next phase of <br /> the project. They have to demonstrate the feasibility of the <br /> site, that is all . <br /> Chairman Dinizio explained to Mr. Franceschi the Committee will <br /> be asking for the whole appropriation for construction at town <br /> meeting. How much detail does DRA need to come up with an <br /> estimate? Mr. Franceschi stated if the School Department has a <br /> program and knows the number of pupils, there is a maximum <br /> reimbursable cost per square foot from the State and if they have <br /> a good idea of the site costs, i .e. sewage treatment plant, they <br /> can come up with a budget without any design of the building. <br /> Ms. Murtha explained to Mr. Franceschi this Committee has been <br /> given a mandate to recommend 1 site and asked what the time line <br /> is like for making that decision? Mr. Franceschi stated about 8 <br /> to 9 weeks. They will spend 5-6 weeks on both sites and then <br /> collectively make a decision on which of those to sites to focus <br /> on. Appraisal figures may take on a great importance also. <br /> • The Committee mentioned to Mr. Franceschi that Fields Point has a <br /> proposal for a fine arts center comprising 10-15 acres of the 151 <br /> site which is being considered for the high school . <br /> 2 <br />