2009-SEWER COMMISSION - Laserfiche WebLink

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$9592 SMaST proposal, $8000 for one intensive archaeological study, $2000 owed to Lombardo for existing work, $10,000 Lombardo proposal for next phase of scenario work, and due to the SRF loan renewal lag that he was holding a bill from Stearns &Wheeler for $2120.65. Commissioner Fudala stated that he was worried obviously about funding as there is only $22,589.61 remaining in Sewer Commission Facilities Plan Account (non-SRF supplemental Town Meeting appropriation): Commissioner Fudala explained that they may need to seek supplemental funding from FinCom for unanticipated Archaeological work and look at scope changes to remaining portion of SRF-funded WNMP study. Matt questioned why the additional $9592.00 for the SMaST work was going to be needed, Commissioner Fudala explained that Ed and Brian would elaborate on it. SMast Presentation: Mr. Ed Eichner stood to explain the request for additional funding and supplemental agreement. Mr. Eichner explained that due to the need for a unified data base that the project is going to require more work thus more funding will be needed as well. Ed explained that while looking at scenarios they noticed internal inconsistencies and are not able to move forward without fixing these inconsistencies and totally unifying the database. Mr. Eichner explained that the biggest issue was that while all the other databases were updated the Sandwich side was left the same and that the new database of water sheds needs to be added. Matt questioned why the Town of Mashpee is the only town to run into this problem and what level of precision Mashpee is seeking that makes this reconfiguring necessary. Ed explained that he understands the frustration felt by the Commission but that the Mashpee project is different in it's scope and that scenarios can not be run with the way the databases interface now. Mr. Brian Howes stood to explain further, he stated that is was not something they could foresee in that it is like taking something apart and when you go to put it back together it does not fit anymore, you have to fix it so it works. Mr. Howes understood as well that it is frustrating to incur further costs but also countered with stating they had done a lot of work on their own dime and stuck to 1999 pricing as agreed. Brian explained that some money may be able to be saved by cutting down the number of scenarios run, doing them on an as needed basis. Mr. Howes also stated that while Mashpee has had some issues getting this up and running that when it is all done it will be a product that can be used in the future for years to come. Commissioner Fudala explained that SMaST proposed an additional Supplemental Agreement between Town and UMass and that it would be good to get a vote of some sort on it this evening. Commissioner Berrelli set forth a motion to look at funding the $9592.00 as proposed by SMaST as a not to exceed figure and to go back to Stearns & Wheeler to see if there was anywhere that the costs could be trimmed. Commissioner Desmarais stated that he would not second the motion until he could see what the figure would cover, Mr. Howes did state that they would pin a copy of the breakdown of the fee to the supplemental agreement. Commissioner Desmarais stated that is was inappropriate he felt to sign to spend $10,000 without seeing what they are getting. Commissioner Fudala explained that the contract had been written to be completed by 60 days after Town signatures, Mr. Howes explained that it would have to go by the UMass signatures as he was unable to assign people to the tasks without a valid contract. Commissioner Fudala asked why that was, and why it was allowed on the Waquoit portion of the project. Mr. Howes explained that this did not have any affect on this as most of the funding came from Falmouth. Commissioner Fudala asked if Mr. Howes knew why the Waquoit contract has not been returned yet and Mr. Howes explained that there was probably a back up in that office as they were out on two week furlough and the contracts were sent during the Holidays. The Commission thanked Mr. Howes and Mr. Eichner and Commissioner Fudala stated that he may call another meeting before next month's scheduled one to move forward on this supplemental agreement. Town Meeting Article— Commissioner Fudala explained that another article has been submitted to the Town to renew Sewer Commission Facilities Plan Account as the three year appropriation is expiring soon and needs renewing. Popponesset Bay Pilot Project update— Commissioner Fudala explained that he had received three copies of the final report. He stated that they were available in his office after the meeting.