11/28/2016 BOARD OF SELECTMEN Minutes

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5 Board of Selectmen Minutes November 28, 2016 APPOINTMENTS & HEARINGS Discussion of Quashnet Window Project, Joint Meeting with School Committee: Don Myers, Chair of the Mashpee School Committee Called the Joint Meeting with the Board of Selectmen to Order at 7:08 p.m. School Committee members in attendance include Don Myers, George Schmidt, Chris Santos and Scott McGee. For discussion purposes Patricia LaBoef the interim School Superintendent and Quashnet School Principal Mary Kate O’Brien were also present. Catherine Laurent, Director of Public Works introduced the Owner’s Project Manager (OPM) Siva Sivalogan a registered engineer of exPERTcon, Inc. assigned by MSBA and Anson Courtright the registered architect for the school project. Gene Raymond of Raymond Design Associates, Inc. (RDA) was also present with Jeff Yost to review the specifics of the design and project proposal. RDA was selected by MSBA and hired by the Town of Mashpee to complete the schematic design. The Town of Mashpee is presently in the application process for the replacement of the Quashnet School window and door project in the MSBA Accelerated Repair Program. In the Statement of Interest (SOI) process the Town is required to prepare a schematic design, feasibility report and cost estimates. Funding in the amount of $92,000 was authorized by the Town to employ an OPM and an architect as well as to conduct site testing, a requirement for the project. Infrared scanning was conducted and it has been determined there is water leakage through the EFIS. The EFIS finish has failed and mesh is exposed. There is no water barrier or drainage layer present. The seal integrity of the windows has failed. There are no screens. This condition poses a safety hazard. A total of eight infrared scans were conducted on the roof and there is evidence of abnormalities, wet insulation and varying degrees of moisture. As a result of site conditions it is highly recommended the EFIS soffit and roof be replaced. It was noted the window and door replacement schematic design and feasibility report has not been submitted to MSBA and with approval it is possible to collectively combine the projects. The replacement of the Quashnet School 135,000 sq. ft. roof is contained in the Capital Improvement Program (CIP) for potential funding in 2019. There has been no action by the CIP to fund this project. Most of the roofing was replaced in 1989, and with the construction of a small addition an additional roof was added in 1992. It is recommended the EFIS be replaced at the start of the window project. The stucco has failed, and there are holes in the system. Insulation is currently 1” thick and would be replaced with 3” material. Re-construction of the EFIS would configure drainage to filter water away from the building. It was disclosed that it is necessary to replace the soffits to avoid a major structural and costly exercise to redesign as the existing steel structural truss is attached to the soffit. Although a soffit is considered cosmetic, it buffers certain weather conditions.