11/28/2016 BOARD OF SELECTMEN Minutes

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6 Board of Selectmen Minutes November 28, 2016 APPOINTMENTS & HEARINGS Discussion of Quashnet Window Project, Joint Meeting with School Committee: (continued) Discussion followed with regards to the windows proposed to be constructed of aluminum material. As a result of the soffit condition blocking is proposed to alleviate moisture from entering the window frames. This alteration would reduce the proportion of the windows by approximately 1”. Some of the lower windows would also be replaced with an insulated panel. With regards to velocity zones, it was disclosed the project would be required to adhere to the 9th Edition of the Massachusetts Building Code. The building is a Risk Category III and the wind speed is expected to exceed 140 mph. Impact glass is therefore required to 150 mph. As the matter of the roof was debated, it was disclosed that typically a patch would realize a one year warranty while a new roof membrane would include a 30 year manufacturer’s warranty. Windows have an estimated life of 40 years, with warranties for 20 plus years on finish. Maintenance on the windows would be minimal. It was noted there is water infiltration into the building which may further deteriorate the building causing more leaks and mold conditions. It was agreed that efficiencies are gained by combining the projects. The proposal should be presented in one design package to MSBA. It was noted that MSBA is aware of the quandary the Town of Mashpee is facing. However, there are no recommendations or indications this approach would be favored by MSBA, but there are reimbursement savings to realize. It was recommended the project proponents complete the schematic design and feasibility study related to the window and door replacement project and obtain two independent documents regarding costs associated to the EFIS and roof replacement projects. A project timeline was developed. Currently, RDA is approaching the 60% design phase. On December 14, 2016 a presentation of the window and door replacement project including cost estimates for the EFIS is scheduled with the Quashnet School Building Committee. With approval, the project would be submitted to the MSBA thereafter for funding consideration. A decision should be reached with the MSBA by February 15, 2017. The Town of Mashpee would then vote the capital costs at the May 2017 Town Meeting. If the roof is included in the project scope, the submission would go back to the MSBA in March 2017. It was restated that permission is required from MSBA to combine the roof project with the window and door replacement project. This is the preferred approach by the Town, and if the MSBA is receptive the joint project would move forward. Without a decision from MSBA the Town may be required to submit a new Statement of Interest (SOI) for the roof project. There is risk to the Town in completing design development and construction documents and it may be the decision of the MSBA to require the Town to submit the roof as a separate project. The timeline for the roof project if it is deferred is then November 2017 for MSBA approval.