7/18/2017 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Mashpee Planning and Construction Committee Minutes of Meeting Held Tuesday,July 18,2017 Mashpee Town Hall–Popponesset Meeting Room Committee Members Present: Tom O'Neill, Joe Brait, Geoffrey Gorman, and Steve Cook (arrived 5:50 p.m.). Also Present: Catherine Laurent,DPW The meeting was called to order at 5:43 p.m. Approval of minutes was deferred pending Steve Cook's arrival. Old Business Update on MSBA Accelerated Repair Program (window/roof project at QS) Catherine Laurent provided an update on the Quashnet School window/roof project as presented in the document she gave to the Committee which outlines the current status; next steps; and funding of the project. • Catherine said the funding agreement has been signed by the Town and sent to MSBA. • Just finishing up the engineering plans,which are to be completed by the end of the month. • Subcommittee meeting scheduled for August 9 to review Plans before sending to MSBA. • Everything is still on the original schedule to finish the plans and to submit for public bids. Catherine said this is a Town project so Town to submit the request for bid. Timeframe for bidding: November. • Will have a general contractor and also filed sub-bids. Because of the size of the project contractors have to be DCAM certified. • Once process concluded, contract will be awarded by the Town—tentatively the project to start in April. • Funding: Town eligible for 37.95%reimbursement from MSBA. Estimated total construction budget of$9-Million, but that does not include soft costs or contingencies. • Schematic Design costs now eligible for reimbursement. Catherine said the school Principal asked about adding a vestibule for separate gym access during elections. Estimated cost: $96,000. Town Manager did not approve since cost too high so Town is not going forward on this request.