09/11/2017 BOARD OF SELECTMEN Minutes

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19 Board of Selectmen Minutes September 11, 2017 Approval of letter from the Cape Cod Municipal Management Association to the Speaker of the House, Robert DeLeo: An Act Re a lating and Insuring Short-Term Rentals: A draft letter from the Cape Cod Municipal Management Association to the Speaker of the House was presented to the Board of Selectmen regarding support of legislation regulating and taxing short term rentals. Approval is required by September 12, 2017. Motion made by Selectman Gottlieb to authorize the Town Manager to execute the draft letter to House Speaker Robert DeLeo regarding an Act regulating and insuring short-term rentals. Motion seconded by Selectman Sherman. VOTE: Unanimous. 5-0. Roll Call Vote: Selectman O'Hara,yes Selectman Cotton,yes Selectman Sherman,yes Selectman Cahalane,yes Selectman Gottlieb,yes Opposed, none Review and..qpproval of the following Board of Selectmen Policies: Policy 065 —Distribution of Selectmen Meeting Agenda(Amendment): The Board of Selectmen reviewed Policy 065 relative to the Distribution of Board Meeting Agenda proposed for revision. The purpose of this policy shall be to enhance transparency for the public and press by ensuring detailed information and back-up documents are readily accessible for each Board of Selectmen agenda item in advance of any regular scheduled Board meeting. The previous policy required staff members to post the Board of Selectmen's agenda packet online prior before a meeting. Realizing there is a time constraint within the office to get the information posted on the Town's website Selectman Gottlieb related concern the information regarding the upcoming Selectmen's Meeting is not readily available online for public review prior to the meeting. Although it was agreed the focus is to enhance transparency, approximately 30 minutes of staff time is consumed to redact private and personal information before a packet is posted for public review. The redaction of information is important to protect personal and private information. A redaction missed by human error may represent liabilities to the Town. In considering this omission the Town's website was reviewed for usage. Respectively, there were 37 reviews in this category in September, with an average review time of 1.5 minutes. As in normal course, the agenda will be properly posted in accordance with Massachusetts General Law. In concern Selectmen Gottlieb indicated this is not a matter of convenience. This is a matter of giving the public an opportunity to view what the Town is doing, and if it takes time, it takes time.