8/17/2017 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Mashpee Planning and Construction Committee Minutes of Meeting Held Thursday,August 17,2017 Mashpee Town Hall–Popponesset Meeting Room Committee Members Present: Tom O'Neill, Joe Brait, and Geoffrey Gorman.. Absent: Steve Cook. Also Present: Catherine Laurent,DPW Patty DeBoer, School Superintendent Tom O'Neill called the meeting to order at 5:30 p.m. Approval of Minutes Joe Brait motioned to accept the minutes of the Meeting of July 18, 2017; Geoffrey Gorman seconded the motion. Vote: 3 Yes. Geoffrey Gorman,yes. Joe Brait,yes, Tom O'Neill,yes. Old Business U date n MSBA Accelerated Repair Pro ram window/roof project at S Catherine Laurent reported that the Quashnet School window/roof project is still on target. She said they are waiting for the updated 60% estimate so there will be a 2-week delay in submitting the estimate to MSBA, but that won't change the staring schedule. It is anticipated that submission of the 100%funds to be done by the beginning of November. • Catherine showed the Committee the full set of the 60%Plans. • Subcommittee meeting was held last week to go over final details. • Architect will meet with MaryKate O'Brien to "fine tune" details and discuss schedule. • At the Subcommittee meeting there was a discussion about how to relocate offices and whether or not there might be space available within the school where classrooms could be shifted for 2 to 3 weeks while windows were being worked on. MaryKate thought of 3 classrooms that would be ideal to use in relocation and,perhaps, the gym, if possible. • Patty DeBoer commented that the next meeting will be to discuss the need for window shades—not only for sun shade but,more importantly, for security. The room darkening shades cost$59,000. Catherine said funding for shades was included. Catherine said a new idea that came up is a potential change in the procurement of the general contractor. She explained that for the project there will be about 7 subcontractors. The general contractor selects the subcontractors from the qualified bids. There is a new process called "Construction Manager at Risk". This entails bringing your general contractor on board now. It is a more qualification-based process; it is only for projects that exceed $5-Million in costs; and to be eligible a submission must be made to the Inspector General's Office for approval and the argument made as to why you should be approved. Catherine said the benefits are it is more qualification-based and the benefits of getting the general contractor on board and involved in the process right away makes him a team member,which is invaluable.