8/17/2017 PLANNING AND CONSTRUCTION COMMITTEE Minutes

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Update on MSBA Accelerated Repair Program window/roof project at S continued Catherine said if the new procurement process is done, it still goes for bid but is a slightly different process in submitting proposals. Catherine will keep PCC advised. Catherine said she has informed Town Counsel and the Town Manager. Board of Selectmen must approve of this approach. Tom O'Brien commented that this would be a good way for the Town to try this and it probably will be better in the long run. Joe Brait totally agreed with this approach. Tom O'Brien asked whether or not Town could hire their own liaison to do quality control. Catherine responded that is the role of the Project Manager who is already on board. New Business Approval of Payment of Invoices Two invoices for Quashnet School Window/Roof project work up through the end of July were submitted for approval. Motion: Joe Brait motioned to approve the invoice of Expertcon, Inc. in the amount of $7,100.00 and the invoice of Raymond Design in the amount of$122,339.50,for a total amount of$129,939.50. Tom O'Brien seconded this motion. Vote: 3 Yes. Geoffrey Gorman,yes. Joe Brait,yes. Tom O'Neill,yes. Update on Capital Improvement Bond Catherine provided a listing of capital improvement bond projects scheduled Summer-2017 and Summer-2018. Planning Construction Fy 18-FY23 Capital Budget Catherine provided update of the Planning Construction budget. She recommended item PC-1 for replacement of flooring in the amount of$50,000 for FY-19 since carpet/flooring has to be replaced. Joe Brait said lately they are using 2X2 tiles. Catherine said that is what Town is using. Patty DeBoer asked about replacing High School library carpet. Catherine said that DPW communicates with the school Principal and requests priority list. Joe Brait of the Sheriff's office offered labor services for doing the replacement flooring. Tom O'Brien suggested perhaps DPW new building could be recommended if done as a model energy building. Catherine responded that with Quashnet School, Cape Tech, and Sewer,the timing is not good to seek financial support for DPW building. Catherine said for 2021 she is adding the project converting the High School stadium to artificial turf. She said we do have to re-surface the track there. Estimate cost: $1,5 Million. Catherine said artificial surface field is excluded by CPC. It would have to go through legislature. PCC Reorganization...Tabled for meeting when all PCC members in attendance. 2