2/2/2016 CAPITAL IMPROVEMENT PROGRAM Minutes

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7 Capital Improvement Program Committee Minutes February 2,2016 Planning& Construction: (continued) At the DPW, a storage garage and_parking improvements(PC-6) are planned. The DPW building was constructed in 1985. During this time the DPW has not seen any significant improvements. In FYI a space needs analysis to assist with preliminary schematic design and cost estimating was developed. It is anticipated the design would occur in FYI for a projected cost of$250,000. It was noted the space analysis exceeded expectations, and cost reductions could be explored. Ms. Laurent indicated the existing building could be re-used to accommodate vehicles, office improvements,and expansion. Currently staff members do not have a locker facility,there is no interior working space and there are space needs for specific project work. Vehicles are parked outside on a year round basis and equipment is stored offsite at multiple locations. PC-7 identified$75,000 is design funding for replacement windows at the Quashnet School in fiscal year 2017. It was agreed the CIP projects are not sustainable and affordable. Discussion followed with respect to potential funding sources to offset capital requirements. It was noted that CPA funds was previously used to rehabilitate the Quashnet School tennis and basketball courts. With the CPA amendment to allow for recreational use,the Middle/High School tennis court reconstruction project may be a permissible use of CPA funding. With regards to the DPW storage garage, it was agreed the needs analysis was excessive. The use of Chapter 90 funding is permitted for use, and an option under consideration for funding the design. It was determined that a separate meeting would be held to recalibrate and rank the projects before the CIP while realizing there is a strong need to advocate for the clean water initiative. Of importance is the upcoming road maintenance program adopted by the Board of Selectmen. With the closure of the high school bond in FYI 8, an additional bond or possible override may be considered. NEXT SCHEDULED MEETING Thursday,February 4, 2016—3:00 p.m.