2/10/2016 CAPITAL IMPROVEMENT PROGRAM Minutes

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4 Capital Improvement Program Committee Minutes February 10, 2016 Review& Deliberate on FY 17 CIP Projects-proposed for MAY 2016 Town Meetin : (continued) To remain within the $420,000 budget perimeter of funding available for appropriation,the CIP agreed to consider the DPW Small Dump Truck in a two-year lease purchase program as follows; E-10 Small Dump Truck—Year 1 of 2 $40,000 Discussion followed with regards to equipment needs of the Department of Public Works. It was determined the E-7 Kubota Tractor, a$60,000 appropriation and the E-9 Loader would be moved forward to FYI due to funding constraints. With regards to the Window Replacement Project at the Quashnet Schools it was noted the DPW submitted a Statement of Interest for the eligible project under the MSBA Accelerated Repair Program. No funding commitment by the Town is required at this time. However, if the Town of Mashpee is invited by MSBA to complete a schematic design and budget,within 60 days of this invitation,the Town would have to commit to pay 100%of the cost of the design. Upon completion of the design,the MSBA would vote on whether to fund the design and construction. The reimbursement base rate is approximately 38%. It was recommended the Town and School Committee confer with regards to the potential use of School Choice Funds for the school window project, It was noted the School Choice tuition is directly conveyed to the schools. Of the$935,004 balance, approximately $689,000 is available in funding from the previous fiscal year. Infrastructure and technology improvements are permitted expenditures for use of these funds. If the Schools would mitigate the funds by '/a, it would solve a problem and minimally impact the taxpayer. As discussion continued it was noted that short-term borrowing for the infrastructure improvement project could be an option. If supported, construction funding would also be incorporated into the bond. In realizing there are several projects in the FYI capital budget that have not been recognized it was suggested the CTP defer to the Planning&Construction Committee. In accordance with the mandates of the Town Charter,the Planning&Construction Committee is required to put forth a capital plan for infrastructure and prioritize town projects in terms of need. The Committee also reports to the Board of Selectmen annually to review these needs and the list is disseminated to the CIP. It was agreed the CIP would await the recommendation of the Planning & Construction Committee and re-convene at a later date to consider projects which may be proposed for funding at the October 2016 Town Meeting. With reference to cable funding it was reported the Department of Revenue is now requiring that cable account funds be recognized and appropriated as an operating budget. The Town of Mashpec retains approximately 1%of cable proceeds and funding must be accrued before it is utilized. Therefore,participating towns are required to determine what funds are planned to be expended. The new requirement will affect Mashpee TV (MTV), and Mashpee Cable and Advanced Technology(MCAT)funding.