12/7/2016 CAPITAL IMPROVEMENT PROGRAM Minutes

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3 Capital Improvement Program Committee Minutes December 7, 2016 APPOINTMENTS &HEARINGS In the CIP process, it was determined that separate funding sources would be strongly considered to offset budgetary constraints. The includes the use of the Ambulance Receipts Fund, utilizing available funding from the Mashpee Cable and Advanced Technology(MCAT)fund,the Community Preservation Committee(CPC), Chapter 90, grant funding through the Cape Light Compact, Green Communities Act and other identifiable sources. In continuing their review of the CIP Program,the Committee agreed to consider the lease program vs. the outright purchase of vehicles. It was determined that a comparison purchase would be required for those departments requesting vehicles. Within the purview of the CIP,the following Departments reviewed their capital needs; Library: FY2022—Furniture Replacement: $40,000 - $45,000: Kathleen Mahoney, Library Director met with members of the CIP Committee to review the Library furniture replacement project. Ms. Mahoney indicated the capital proposal would most likely occur in fiscal year 2021 or 2022. The project is therefore considered as a placeholder in the CIP program. Currently,the furnishings are deemed in good condition, and replacement is not justified. The furniture to be considered for replacement includes upholstered furniture and ottomans. To extend the life of the furnishings professional cleaning is highly recommended. To continue its expectancy,the Library furnishings are intended to be cleaned in conjunction with the annual carpet cleaning next year. The proposed budget to replace 34 units consisting of upholstered chairs, couches and ottomans is $40,000 to $45,000. The estimated life of the equipment is 10-- 12 years. Ms. Mahoney noted the Library furniture was purchased in 2009 when the Library was constructed. The Library project was taken under advisement at this time. It was noted the Library Furniture Replacement project in presently not in que with the Planning & Construction Committee budget within the Capital Improvement Program. Department of Public Works: FY19 -Revised Budget: $359,247: Catherine Laurent, Director of Public Works presented a revised budget of capital requests for fiscal year 201$. As a result of final lease obligations the figures were revised. The new budget is$359,247. The previous budget was $360,952. All projects are prioritized in order of preference. 2016 International 7400SBA—Year 3 of a 3 Year Lease/Purchase -$48,722: The above referenced DPW equipment is obligated under the lease purchase agreement. The sum of$48,722 is the final payment for the 6-wheel International Dump Truck.