12/7/2016 CAPITAL IMPROVEMENT PROGRAM Minutes

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4 Capital Improvement Program Committee Minutes December 7, 2016 APPOINTMENTS & HEARINGS Department of Public Works: FY18 -Revised Budget: $359,247: (continued) 2017 Ford F550—Year 2 of a 2 Year Lease/Purchase- $35,525: The above referenced DPW equipment is obligated"under the lease purchase agreement. The sum of$35,525 is the actual final payment for the F550 Dump Truck. Ms. Laurent indicated the first year cost$40,000 for the vehicle was approved by a vote at the May 2016 Town Meeting. With funding appropriation,this vehicle was ordered in July and it is anticipated to be secured next month. Upon delivery,the $40,000 would be paid to complete the requirements of Year 1. With the second and final payment of$35,525, the Town will obtain title for this vehicle. With the crossing of fiscal years, it was asked"if further savings would be realized for this purchase. Replacement of 1997 ITG Loader: Year I of a 3 Years Lease Purchase: $75,000: The DPW Director has proposed to replace the 1997 Caterpillar ITG Loader. Replacement of this front end loader is proposed in advance of anticipated costly repairs. The loader was noted to have major service in 2013. As per the head mechanic, the replacement of this equipment is deemed urgent in terms of of replacement. Ms. Laurent indicated the Town currently owns one loader. Previously,DPW operations included the use of three loaders. This type of equipment is used for road construction, the loading of trucks and for snow and ice operations. The machine was purchased in 1983. To date,there is 9,000 hours on the engine, and repairs are becoming more frequent. There is a lot of rust and rot due to salt exposure and there is no trade in value for this piece of equipment. Replacement of 2004 Kubota Tractor: $55,000: The Kubota tractor is used by the DPWfor roadside cutting and the maintenance of the athletic fields at Heritage Park. In addition to the field work,the tractor is used during the winter months for snow removal. Included in the one-time purchase is a loader bucket attachment. The replacement of the Kubota is not an urgent replacement need. However,replacement is proposed before any major repairs are required for this equipment. The projectwas HELD for additional consideration. Replacement of 2003 Ecovan: $50,000: The 2003 Ecovan is used by the three custodians assigned to the eight Town buildings. The vehicle was transferred from the School Department in 2008. Mileage is currently over 120,000. An extended cab pick-up truck is proposed for replacement of this vehicle. The vehicle would be equipped with a plow and serve as a backup vehicle in snow emergencies. Ms. Laurent noted there is concern the vehicle will not pass inspection, and replacement is deemed urgent. The CIP Committee was in agreement with the need to replace this vehicle.