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3 <br /> Capital Improvement Program Committee <br /> Minutes <br /> December 8, 2016 <br /> Information Technology: <br /> NAS Storage—Town Hall: $50,000: <br /> David Delvecchio Information Technology discussed the need for continued growth in <br /> technology. In fiscal year 2017 a Network Security Analysis identified a large security risk with <br /> the outdated versions of VMWare spanning 4 VMWare Services. Mr. Delvecchio further <br /> defined the $50,000 cost estimate for a new NAS Storage device. <br /> Network Attached Storage (NAS) is the most important piece of technology requirement for the <br /> Town. It was explained that all data would be placed in a NAS device. Identical information <br /> would be contained within another location to serve as a backup if there was a loss or security <br /> breach. It was agreed this upgrade is extremely important and deemed mission critical for the <br /> Town of Mashpee. Although the life expectancy of the NAS is 5-6 years, the device will not be <br /> obsolete, but it may run out of storage space. Mr. Delvecchio indicated he would attempt to size <br /> the NAS accordingly and as a placeholder, the equipment upgrade would be contained in the CIP <br /> program is FY 2022. <br /> In reviewing the project proposal Mr. Delvecchio requested an additional $10,000 for a NAS <br /> unit at the Fire Department. <br /> VMWare Server and Switch Fire Department: $25,000 <br /> To increase performance and disaster recovery, the VMWare Server and Switch at the Fire <br /> Department is proposed to be upgraded in FYI 9. Mr. Delvecchio indicated the VMWare Servers <br /> should be retired after five years, and all equipment should work in unison. It was noted the <br /> network switch at the Fire Department is over 13 years old and does not support the new power <br /> over Ethernet wireless access points. It is possible the device could fail at any time. <br /> Chemical Fire Suppression: $32,000 —Estimate: <br /> Discussion followed with respect to the installation of a dry sprinkler system to protect the <br /> technology equipment at the Town Hall. This particular item of importance has not been <br /> addressed under the Capital Improvement Program. It is estimated a chemical fire suppression <br /> system would cost approximately $32,000. It was agreed cost assumptions would be further <br /> reviewed. <br /> It was recommended a new capital line item for the CIP would consider network cooling as well <br /> as fire suppression for Information Technology. <br />