12/9/2016 CAPITAL IMPROVEMENT PROGRAM Minutes

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4 Capital Improvement Program Committee Minutes December 9,2016 Police: (continued) Lease of Police Vehicles - $223,000: It was disclosed there have been several issues with the Dodge Chargers under warranty. The Police Department is currently reviewing this matter as well as options to secure a different manufacturer for vehicles. In the evaluation process of Police vehicles,utility vehicles similar to what is being used by the State Police are under consideration. All vehicles would be used as a trade to offset costs, and the State bid would be sourced in the process. Discussion followed with regards to cost estimates projected for lease of 10 Police vehicles within the FYI Vehicle Replacement Program. Chief Carlin indicated he would attempt to expedite the comparison review of Police vehicles to assist the CTP with their determination. The study is proposed to be completed in one month or less and a report would be submitted in a timely manner to the CIP. COMMUNICATIONS & CORRESPONDENCE Information Technology: At the last meeting,the CIP reviewed the method of protecting the networking equipment with a chemical fire suppression system. The cost projection inadvertently considered a price of $32,000. The quote was clarified as it was not intended for dry chemical, but to configure the sprinkler system to not trigger unless the smoke detector was activated. A cost of$200,000 has been determined to install a dry chemical suppression system in the IT room. Switch/NAS for Fire Department: $10,000: The IT Director has requested the CIP consider adding the $10,000 Switch for the Fire Department to mirror the NAS Unit for the Fire Department. NEXT SCHEDULED MEETING As in normal process,the CIP Committee will prioritize projects at their next meeting. It was determined the Finance Director would compose a spreadsheet of the capital projects to define what is clearly obligated, and what projects would be considered and identified for funding by an outside source. The review would include projects designated for postponement. The CIP agreed to defer the next meeting to await additional information from the Police Department regarding the type and cost of vehicles to be presented in the Police Vehicle Replacement Program, review of the Town Vehicle Pool and to obtain cost estimates for the installation of Fire Hydrants.