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c) Annual Town Report—consideration of amendment: Mrs. Botsford stated that the Town <br /> Manager had asked if we would consider changing the report with regard to the selectmen <br /> removing the Housing Assistance Program article from the Town Meeting Warrant. Mrs. Botsford <br /> had explained that the report was a factual report of the goings on of the housing authority, <br /> accumulated from the minutes of our meetings, and that the board approves the report for <br /> submittal. She informed Mr. Collins that if the board wishes to change the report, it would need <br /> to be done by majority vote. After a brief discussion, a motion was made by Melissa Phillips <br /> and seconded by Richard Halpern to amend the 2015 Annual Report by deleting <br /> paragraph one under Activities During the Past Year and by changing the wording in <br /> Objectives for the coming Year, objective seven, to indicate"receive funding for the <br /> Housing Assistance Program". The motion was adopted. <br /> NEW BUSINESS: <br /> a) Request for public records- Mashpee Enterprise: Mrs. Botsford reported that on April 8, 2016, <br /> Jaynes P. Kinsella from the Mashpee Enterprise emailed the housing authority with a public <br /> records request for"A list of payments by the Mashpee Housing Authority and an accompanying <br /> list of the payment recipients for the period of July 1, 2014 through June 30, 2015". She <br /> informed the chair of the request when it was received and had asked the accountant to prepare <br /> the report when he was scheduled to come to the housing authority on April 13. On April 12, <br /> 2016, Mr. Kinsella sent another email withdrawing his request. Mrs. Botsford stated that if any <br /> other requests come in, she will comply. It was suggested that a bill for the cost for compiling <br /> the information be sent. <br /> b) Capitalization Policy Update: Mrs. Botsford had distributed an updated policy which is based on <br /> the recommendation of the auditor who conducted the Agreed Upon Procedures. It raises the <br /> cost amount of capital items to $5,000.00. After consideration, a motion was made by <br /> Richard Halpern and seconded by Kevin Shackett to adopt the updated Capitalization <br /> Policy as presented. The motion was adopted. <br /> c) Limited English Proficiency (LEP) Plan and Polices Mrs. Botsford had distributed a draft policy for <br /> consideration. She stated this plan and policy is required by MassHousing for Asher's Path and <br /> soon DHCD will be requiring it for housing authorities as well. After consideration, a motion <br /> was made by Jill Allen and seconded by Melissa Phillips to adopt the Limited English <br /> Proficiency (LEP) Plan and Policy as presented. The motion was adopted. <br /> OTHER BUSINESS: none <br /> COMMUNICATIONS/CORRESPONDENCE: None that hasn't already been mentioned <br /> MEETING ADJOURNMENT: A motion was made by Jill Allen and seconded by Kevin Shackett to <br /> adjourn. The motion carried. The meeting was adjourned at 7:15 PM. <br /> Respec y ubmitted, <br /> &aq/� <br /> Ve <br /> la Botsfor , MPHA, HM, 9P <br /> cretary <br /> Executive Director <br /> Page 4 of 4 <br />