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Halpern asked how much the fee would amount to. Mrs. Botsford stated that it would vary each <br /> year based on how much capital work was done, but so far this fiscal year it amounted to about <br /> $2,000.00. A motion was made by Richard Halpern and seconded by Jill Allen to revise <br /> the Management Agreement with Brewster Housing Authority to add a clause which <br /> allows MHA to bill BHA for SO% of the administrative fees earned under the capital <br /> program. The motion was adopted, <br /> f) By-Laws review,., and Update: Mrs. Botsford staffed that when preparing for the annual meeting <br /> she reviewed the By-Laws to see if there were any changes needed. Upon review there were a <br /> couple suggested changes, which are notated in red on the draft provided to the board <br /> previously. Section 5 of Article II on page two clarifies that the Executive Director is the <br /> designated Procurement Officer and signatory, as reflected in the policies of the housing <br /> authority. Section 6 updates the location of the records/minutes of the authority. Mrs. Botsford <br /> stated that she had scanned minutes back 19 years, which are now PDFs on the computer(with a <br /> remote back up), eliminating the hard copy as previously referred to as"minute book". The <br /> original minutes are on file with Town Hall. Section 2 of Article III deletes the annual report of <br /> the Executive Director, as the director assists with the board's report at the end of the year and <br /> no longer does one at the annual meeting. After consideration, a motion was made by <br /> Richard Halpern and seconded by Melissa Phillips to adopt the updated By-haws as <br /> presented.The motion was adopted. Ms. Phillips then stated that she saw a possible need to <br /> change Section 6, last sentence to also delete the reference to`minutes book". A motion to <br /> amend the previous vote was made by Richard Halpern and seconded by Jill Allen to <br /> delete the words"copied in the minute book"and replace with "on file".The motion <br /> was adopted. <br /> OTHER BUSINESS: Jill Allen stated that she was wondering if Channel 7 could be contacted with <br /> regards to the students who are doing the Cyber Seniors program at Asher's Path. Everyone agreed this <br /> would be a good idea and Mrs. Botsford will look into it. <br /> COMMUNICATIONS CORRESPONDENCE; None that hasn't already been mentioned. <br /> Election of Officers: A motion was made by Richard Halpern and seconded by Kevin Shackett <br /> to reappoint the same slate of officers this year as we had last year. The motion carried, Mr. <br /> Halpern stated that Mr. Laporte is doing an excellent job and all agreed. Mrs. Botsford read off the <br /> officers for the record: Mr. Laporte as chairperson, Ms. Allen as vice-chairperson, Mr. Shackett as <br /> Treasurer and Ms. Phillips as assistant treasurer. <br /> MEETING ADJOURNMENT: A motion was made by Kevin Shackett and seconded by Richard <br /> Halpern to adjourn. The motion carried. The meeting was adjourned at 6:40 PM, <br /> Respectfully4 submitt , <br /> L.ella Botsford, MPHA, PH, , C P <br /> creta ry <br /> Executive Director <br /> r <br /> Page 4 of 4 <br />