3/8/2016 BOARD OF LIBRARY TRUSTEES Minutes

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Reports Kathy Mahoney's report for the months of February and March was reviewed. Kathy reported that Sandwich and Bourne libraries are no longer in danger of losing certification from the State. Sandwich was able to receive a waiver after filing an appeal with the State; and Bourne has since received funding from their municipality. Kathy advised of a situation in Bourne where that town laid off employees, which resulted in employees in other departments bumping library employees based on job classification and seniority but were not necessarily a good fit for positions at the library. It made her realize the importance of accurate job descriptions and classifications. Library Budget Kathy presented several items that she was proposing for the Library, but pointed out they would all have to be taken under consideration in view of question of where funding would be available. Items discussed included the following: • Purchase of book carts...high priority. Cost is$5,000 maximum,which could come out of State Aid account. • Replace low-level shelving upstairs with pull-out browsing bin...cost about$17,000. This project is one of the goals in the Strategic Plan, but will have to be postponed at least a year in light of the commitment to provide$18,000 toward the salary of a new full-time library employee. Both Carlo and Kathy noted that there was no question that the staff person was the priority over the shelving. David DelVecchio had increased IT budget by$10,000 to replace PC computers for Library, but that$10,000 increase was cut from IT budget. Kathy said Falmouth Library told her Dell has a leasing program where library can lease about 50 new computers for$10,000 per year for 3 years and at end buy any of the computers for$l. The leasing cost includes Dell support. Falmouth is participating in this program at a cost of$629/unit since they do not need to purchase monitors. If Mashpee Library were to participate then cost would be about $750/unit since monitors would be needed. Conclusion: Trustees discussed at length various scenarios and patron uses of computers at Library and then concluded that Kathy should talk with David DelVecchio further about the Dell leasing possibility and Kathy should contact Dell and obtain from them leasing option{s}available, along with price quotes. Marcia Maclnnis exited the meeting. Mary LeClair and John Cotton exited the meeting at 5:20 p.m. L ibrau Building and Grounds Goals for FY_I6 Kathy advised that the Talbots were at the Library site yesterday looking at the grounds in connection with landscaping design project that Town is funding. Kathy also reminded the Trustees that Friends have beautification money allocated. In addition to the grounds, Kathy said more lighting is needed in the lobby area; projector still waiting to be installed in the Events Room; and numerous other building projects can be identified. Joan Lyons agreed to serve on Trustees Building and Grounds Subcommittee. Carlo D'Este and Mark Wright said they may decide to serve on this Subcommittee as well. z