3/8/2016 BOARD OF LIBRARY TRUSTEES Minutes

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Website Desi Kathy distributed a 2013 web design proposal submitted by Internet Creations. Internet Creations is now named Coastal Mountain Design and Chris Boyd is stili web designer. Kathy presented this old proposal for reference purposes only. Kathy said Coastal is the local company;they haven't done a library website, but they've done Children's Museum at no charge. Kathy said Library staff would be involved in website content and that Friends would be involved for their portion. She said no one can advertise on Town website, and can't promote commercial business on the website. Trustees input on look; logo; and bow it works would be needed. Town Manager's approval of Library designing website was with caveat that it be coordinated with Town IT Department. Conclusion: Trustees agreed the next step is for Kathy to contact Coastal Mountain Design and possible other firms,and to talk with Friends of the Library. LibraU Policies Kathy said at next Trustees meeting she would like to discuss Library Meeting Room Policy to be sure the policy is clear. For instance, is there equal access to the event; and how charges to attend are imposed. Are charges used for materials,speakers or bow used? Not supposed to be profit-making event. Also,no collecting for raffle without permit. Does anyone from group live in Mashpee? Kathy said clarification is needed. Communications Library Memorials Carlo said the tree planted in memory of Dianna Smith is dead and it is not on Library property. Carlo said we have to place a tree at a location on Library property, and it was originally planted on the strip of land still owned by Mashpee Commons. This project should be under Building and Grounds Subcommittee to determine what should be done. Also,this should be made part of Michael Talbot's landscaping design project now being worked on. It was suggested that Michael Talbot be invited to attend next month's Trustees meeting. Discussion...Kathy Mahoney advised the annual ALA Conference is to be held at the end of June and she will plan to attend as she has every year. She said 20,000 to 30,000 attend. Conference is being held in Florida this year. Next Meeting 4 p.m. on Tuesday, April 12, 2016 in Library Conference Room. Adiournment Joan Lyons motioned the meeting be adjourned; Mark Wright seconded the motion; and it was unanimously passed. The meeting adjourned at 5:55 p.m. Respectfully submitted, an Gi b�r� ecording Secretary LISTED DOCUMENTS Library Director's Monthly Report and Circulation Report. Tucker shelving parts quote. Library Goals/Action Plan FYI 6. Internet Creations 2013 proposal. 3