6/14/2016 BOARD OF LIBRARY TRUSTEES Minutes

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BOARD OF LIBRARY TRUSTEES MEETING G� TUESDAY,JUNE 14,2016 MASIIPEE LIBRARY CONFERENCE ROOM Present: Carlo D'Este,Joan Lyons,Mary LeClair,Allen Waters,Marcia Maclnnis, and Kate Milde. Absent: Mark Wright. Also Present: Kathy Mahoney–Library Director Chris Hendershot–Talbot Ecological Land Care Carlo D'Este, Chairman, called the meeting to order at 4:08 p.m. and welcomed Marcia MacInnis to the Board. Approval of Minutes Mary LeClair motioned to approve the Regular Meeting minutes of May 10,2016 as presented. Motion was seconded by Kate Milde. VOTE: Yes-3; Abstain-3 Roll Call Vote: Kate Milde,yes Marcia Maclnnis, abstain Mary LeClair,yes Allen Waters,abstain Carlo D'Este,yes Joan Lyons, abstain Library Landscape Design Project–Chris Hendershot Chris Hendershot provided copies of a Landscape Design Plan that included the quantity of shrubs and trees they were suggesting be installed,and the listed pricing for the shrubs and trees. The pricing quoted is for materials only—no labor cost included. Chris said Talbot would have to do a proposal of what is to be installed in order to quote total cost of the project. The layout Plan provided for the meeting. Chris will forward a large 24X36 full scale digital Plan to Kathy Mahoney. The Design Plan was reviewed and discussed. Carlo D'Este noted that this project has to be prioritized and done in phases. He suggested doing the front area first;and forget the road area for now. He said he sees this going in 4 phases,maybe trees first and then add other items. All Trustees agreed a total cost for front area was needed for Trustees to move forward. Mary LeClair said we have to have a breakdown of the cost. Chris Hendershot exited the meeting at 4:28 p.m. Joan Lyons said the Landscape Plan is a modest one. Kathy Mahoney reminded the Trustees that the Friends already earmarked funds for landscaping beautification. Joan Lyons suggested that perhaps the Garden Club would want to donate money for this as well. Kathy Mahoney suggested that certain parcels of land bordering the Library still belong to Mashpee Commons so their management would have to be contacted for approval when Landscape Plan is being proposed. Consensus of the Trustees was reached that the front area tree planting should get done in the Fall. Kathy Mahoney is to contact Talbot to get quote by July Trustees meeting; and then go to Friends with request for funding. Carlo commented this would be money well spent and visible to everyone.