6/14/2016 BOARD OF LIBRARY TRUSTEES Minutes

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Friends of the Mashpee Public Library Kate Milde said the Friends didn't have a meeting in June, but they do have on their agenda to discuss Library landscaping. Reports Kathy Mahoney's report for the month of June was reviewed. • Kathy advised that Seasonal Library Assistant accepted the offer and H.R. is doing reference checks. Kathy said she interviewed 4 candidates. • Hiring 2 full-time Librarian positions now requires additional negotiations with Clerical Union. The titles and job description being changed have to go through the Union. Because Library Director is in another Union,she cannot be included in discussion with Clerical Union. Mary LeClair exited the meeting 4.50 p.m. • Kathy explained that Userful computer system technology would enable Library staff to manage the public computers from one computer, rather than have to go to each of the computers. She said Dell Computer leasing is still an option to be considered,but Userful may simplify the number of vendors involved in maintaining the system. She is planning to make a site visit to other Cape libraries that use the new system and will seek approval fi-om the Mashpce Town IT Department. A decision needs to be made in the near future as the current computers are 7 years old and difficult to maintain. • Kathy reported she has identified four vendors for website design proposals. • Kathy said she is finishing the year as President of CLAMS,and will remain on their Executive Board as the Immediate Past President. Building and Grounds Kathy reported the Building Inspector found a few minor items during his inspection and Kathy is going to follow-up. In addition,the Building Inspector is doing the math and will determine Events Room occupancy limit. Kathy said every Town building is going to be inspected annually. Kate Milde asked whether Library door locks discussed. Kathy said she will contact Town Manager to review the situation here that Library staff cannot lock doors to the Library. This prevents staff doing a lock-down; or even locking doors if Library closing unexpectedly. Also, need building evacuation plan for the Library. Joan Lyons referred to updated work-in-progress listing of building and grounds subcommittee that was provided to the Trustees. A number of items on the list were reviewed, as well as estimates received thus far. Joan then showed Floor Plan done by Bob Thorpe of WB Mason for I"floor work station area and work space office behind the reference information desk upstairs. Estimated cost: $17,400, includes material and labor. Trustees discussed possible funding resources for this project. Joan Lyons questioned where to get funding for the following 4 priority projects: • Website—cost about$5,00047,000. Friends committed to funding this. • Landscaping Project. Friends already earmarked funds for landscape beautification. • Electrical work in Events Room for new overhead projector-$1,800. Hopefirlly Friends will provide funding. • Library office space/work stations -$17,400. Kathy Mahoney to review available funding from State for building improvements and then seek Friends funding for short-fall. 2